Academic Program Services Coordinator

ACADEMIC PROGRAM SERVICES COORDINATOR

Academic Program Services

Classification:Level 1 / Class Code 1635 / Non-Exempt / Full-Time / Represented

Anticipated Hiring Salary Range: $27 - $30.61/hour (commensurate with qualifications)

THE ROLE

Under the direction of the Deputy Director of Academic Program Services and in collaboration with the Director of Academic Program Services, the Administrative Coordinator is responsible for providing operational, program and administrative support to the faculty, faculty-led research and other programmatic centers including general support to the Academic Program. The Administrative Coordinator will demonstrate excellent customer skills, possess superior organization and technical skills, and maintains impeccable attention to detail. The incumbent will be capable of managing multiple deadlines and priorities and is comfortable working in a fast-paced environment both independently and as a team player.

RESPONSIBILITIES

The Academic Program Services Coordinator will provide instructional and program support, including but not limited to:

Support of Academic Programs Involving Faculty (50%)

• Coordinates and assists with day-to-day administration of faculty-led programs/centers;
• Coordinates faculty center or program events including publicity, event logistics, event budget, developing materials, managing webpage and registration, and processing travel arrangements and reimbursements;
• Coordinates, monitors and processes program budgets, expenditures and provides budget reports and assistance with faculty fiscal related matters including faculty research accounts, expense reconcilement and reporting;
• Assist with data collection, data maintenance and reporting;
• Maintains department /faculty Academic Program webpage;
• Performs document preparation to include research projects, examinations, presentations, reports, mailings, statistical reports, student evaluations, course readers, transcriptions, and a variety of class materials, as needed;
• Provides administrative support to faculty committees, as needed;
• Administration and coordination of faculty-led projects including budget development and monitoring;

Support of the Academic Program Services - Operations (50%)

• Provide administrative and day-to-day operational support of Academic Program Services through the Provost & Academic Dean's Office such as report building, data analysis, event and space planning support and other special projects;
• Assist with monthly faculty meetings including logistics, meeting materials, meeting minutes and technical support, as needed;
• Support with budget related tasks, reporting and special projects;
• Assist with confidential faculty and student matters, contracts/appointments and other related project and tasks;
• Provide front office coverage and support, as needed;
• Special projects, duties and tasks, as assigned.

REQUIREMENTS

EDUCATION AND EXPERIENCE

• Bachelor's degree preferred;
• Minimum of five years of related work experience in an Administrative or Program Coordinator role with increasing levels of responsibility;

KNOWLEDGE, SKILLS & ABILITIES

• Excellent verbal and writing skills, with high attention to detail, accuracy, and presentation quality;
• Excellent administrative and office support skills; ability to move and learn quickly in a fast paced environment and meet multiple deadlines effectively with good judgment with respect to project prioritization and time management; must be punctual;
• Advance skills in Microsoft Office Excel, Word, and PowerPoint; familiarity with social media tools; comfort with using or learning a variety of online tools such as Box, Doodle Polls, I-contact, and Ad Astra.
• Proven ability to work effectively both independently and as a team player;
• Ability to be proactive, creative, and solution/results - oriented.

BENEFITS

Health and Welfare Benefits

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program

For your Financial Future

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs

For your Work/Life Balance

• Fifteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

THE HIRING PROCESS

This position has been designated as "sensitive" and requires a pre-employment background check.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. The position is open until filled.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Law SF is an equal opportunity employer. UC Law SF strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Law SF is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.