Executive Director Of Academic Programs And Planning

Job no: 536485
Work type: Management (MPP)
Location: San Luis Obispo
Categories: MPP, Administrative, At-Will, Full Time
Position Description
Job Summary
The Executive Director (ED) for Academic Programs and Planning reports directly to the Associate Vice Provost for Academic Innovations and Programs (AVP-AIP). In this capacity, the ED-APP is responsible for integrating the planning efforts that are mobilized by program review and localized in the units reporting to the ED-APP. Furthermore, the ED-APP connects these efforts with the university’s strategic planning.

The ED-APP has direct responsibility for the following:

• Academic program planning, including management of the approval process and assistance to colleges/departments in the development of all degree, subprogram, blended 4+1, certificate, or other academic proposals.
• Academic program modifications, such as elevation, degree title, CIP code, degree designation, and modality changes,
• Academic program suspensions and discontinuations.
• Department name change proposals.
• Developing and implementing of Academic policies consistent with Cal Poly, the CSU Chancellor’s Office, Title 5 and other requirements, as well as complying with CSU accountability reporting.
• Managing program reviews, program accreditations, certifications, and the university’s regional WSCUC accreditation.
• Overseeing the administration and continuous improvement of university-level assessment and support for program-level assessment within Academic Affairs.
• In collaboration with AVP-AIP oversee Associate Dean Council meetings.
• Serving on Academic Senate and other University committees, as assigned by the Provost’s Office, and generally promoting effective shared governance.
• Working with various entities on campus to continuously improve the program review and assessment processes.
• Overseeing the preparation of Cal Poly’s annual CSU Academic Master Plan.
• Overseeing the approval process for new or removed Associate Degree for Transfer pathways.
• Overseeing the CSU degree, transfer model curriculum, and WSCUC databases.

The ED-APP also oversees the employees in Academic Programs and Planning Office:
The ED-APP has overall responsibility for the day-to-day management, organization, and direction of the personnel and operations of the Academic Programs and Planning Office including General Education and Instructionally Related Activities (IRA). The ED-APP determines resource requirements and timelines to meet unit, department, division, and campus objectives and monitors and prioritizes department initiatives and delivery of services.
The ED-APP also serves the campus as the Accreditation Liaison Officer (ALO) to WSCUC.
The ED-APP interacts and works in a variety of ways with the following on a regular basis: The Chancellor’s Office, WSCUC (WASC Senior Colleges and Universities Commission), the President’s Office, Provost’s Office, Management Staff, Student Affairs Staff, Admissions, the Office of the Registrar, College Deans and Associate Deans, College Department Chairs/Heads, Faculty, Assistant Vice Provost for University Advising, Assistant Vice President for International Programs, Executive Director of Institutional Research, Dean of the University Library, Director of Center for Teaching, Learning, and Technology, Exec Director of Office of Writing and Learning, Dean of Graduate Education, Dean of Extended, Professional and Continuing Education, leaders across other units including Library, Academic Assessment Council (AAC), WSCUC core competencies assessment leadership groups, Chair of the Academic Senate, Chairs and members of Academic Senate Committees, and Reviewers for Program Review.
Department Summary
The office of Academic Programs and Planning (APP) is responsible for: planning of all academic degree programs, program review, program and institutional WSCUC accreditation, academic assessment, institutional accountability, and the development and implementation of Academic policy. Academic Programs also manages General Education and Instructionally Related Activities (IRA).

KEY QUALIFICATIONS

• Development and implementation of Academic policies consistent with Cal Poly, CSU Chancellor’s Office, WSCUC, and state requirements; oversight of reporting to meet CSU accountability requirements.
• Coordinates policies, procedures, and strategic directions with the Office of the Provost and the Office of the Senior Vice Provost, AP of AIP, University Advising; the Dean of Extended, Professional and Continuing Education, the University Registrar, the Exec. Director of Institutional Research, the Dean of the University Library, the Dean of Graduate Education. Oversees content of Academic Programs website, including the list of Academic policies.
• Administrative oversight of university-level and program level assessment, including the GE and Core Competency Assessment plans, the National Surveys of Student Engagement, CLA+, and program improvement. Coordination with the Academic Senate, CTLT, Institutional Research, and other relevant agencies to keep current with latest assessment trends and instruments and meet the WSCUC requirements.
• Manages the processes of accreditation and academic program review; working with the departments, colleges, Academic Senate and CTLT to continuously improve the program review process.
• Overall responsibility for the day-to-day management, organization, and direction of the personnel and operations of the Academic Programs and Planning Office. Determine resource requirements and timelines to meet unit, department, division, and campus objectives. Monitor and prioritize department initiatives and delivery of services. Lead personnel to effectively meet department, division, and university objectives and strategic initiatives.
• Academic program planning and development, including management of the approval process and assistance to colleges/departments in the development of all academic program and subprogram proposals. Advise faculty, chairs, directors, and deans on development of their program proposals. Monitor the review of new program proposals by the Academic Senate and the Chancellor’s Office.
• Manages the University’s regional WSCUC accreditation. Attend WSCUC liaison officers’ meetings to receive information and participate in policy. Oversees preparation of annual accreditation reports to WSCUC.
• Serve as academic policy adviser for degree program changes (including the suspension or discontinuation of degree programs).
• Academic program related communication with the Chancellor’s Office as well as the preparation and submission of the Annual Academic Plan.
• Review and analyze all academic program and subprogram proposals. Recommend approval or disapproval to the Provost’s Office.
• Serves as appropriate administrator for Academic Programs and Planning for personnel issues and actions, assessing and negotiating effectively with others to resolve conflicts or deviations. Recruits, trains, manages, evaluates, and retains professional staff. Mentor and lead staff to develop necessary competencies and skills.
• Communicate approval of new Academic Programs to multiple campus areas (Office of the Registrar, Admissions, Academic Personnel, Institutional Research, Financial Aid, Marketing & Communications, etc.).
• Reviews program review and accreditation self-study reports. Analyzes recommendations of visiting teams and coordinates recommendations with curriculum development and program review.
• Works with the Provost Office, colleges, Academic Senate, CTLT, IR and others to improve the Program Review process and keep current with assessment trends and instruments.
• Serve on Academic Senate and University committees as appropriate. Liaison with General Education Chair and Governance Board.

Education and Experience

• Earned doctoral degree or higher and eight or more years of professional experience in higher education.
• A successful record of teaching, scholarship, and service as a Full or Associate Professor.

Salary and Benefits
Anticipated Hiring Range: $150,000-$160,000 annually.
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees’ Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.
Cal Poly
Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.
Diversity Statement
At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly’s values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly’s commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer.

Please refer the Job description for details