Academic Coordinator - Clinical

The Physician Assistant (PA) Program Academic Coordinator - Clinical primarily provides administrative support to the Director of Clinical Education (DCE) with facilitating learner experiences at clinical sites, clinical rotation evaluation and assessment, and End-of-Rotation exams. The Academic Coordinator organizes preceptor and learner orientation and other program events, learner documentation and onboarding for clinical placements, preceptor and learner communications, and rotation schedules. The Academic Coordinator- Clinical assists the DCE with maintenance of clinical rotation site and preceptor information, scheduling, and documentation. The Academic Coordinator - Clinical is part of an administrative support team for the program and School of HSHP and may provide administrative support to other areas of the program and School as needed.   

Responsibilities:  

• Support the DCE in identifying, establishing, and maintaining sufficient clinical rotation sites per ARC-PA standards.
• Maintain accurate records of clinical sites and rotations from initial and routine site visits into the learning management system, incorporating all appropriate categories, weights, and assignments, per ARC-PA Standards.
• Maintain accurate records of clinical sites and rotations within the ARC-PA portal.
• Collaborate with the DCE to perform routine site visits of established clinical sites as per ARC-PA Standards.
• Assist in preparation and coordination of End of Rotation and End of Semester practical and simulated exams and monitor to ensure test integrity during the exams.
• Schedule and organize site visits, Mid-Rotation Learner Evaluations, End of Rotation Days, and Preceptor and Learner Clinical Orientation.
• Obtain, maintain, and monitor expiration dates of documents demonstrating preceptor qualifications per ARC-PA Standards.
• Collaborate with the DCE to orient preceptors to the Ithaca College PA program and preceptor responsibilities.
• Collaborate with HR to create and remove Ithaca College affiliate accounts for inactive preceptors.
• Collaborate with the Budget Coordinator in creating Honorarium forms for preceptor compensation.
• Assist in compiling and disseminating Continuing Medical Education (CME) information to the appropriate preceptors. 
• Coordinate the necessary documentation and onboarding for learners rotating through clinical practices.
• Input and maintain schedules, evaluations, and up-to-date learner files, including immunizations and certifications within the learning management system.
• Collaborate with the DCE and other members of the team on assessment needs to ensure that all necessary data related to clinical site rotations is collected and tracked to monitor continued program growth as measured through the ARC-PA standards.
• Assist with implementing modifications to clinical site rotations based on evaluation or assessment data.
• Coordinate and arrange assigned program meetings, prepare agendas, reserve and prepare facilities, and record and transcribe minutes of meetings.
• Ensure timely and accurate communication between clinical sites, preceptors, faculty, staff, and learners.
• Complete other School of HSHP and program duties as assigned.
   

Required Knowledge, Skills, and Abilities: 

• Proficient in Microsoft Office, including Outlook, Word, and Teams.
• Experience collaborating with diverse and multi-disciplinary teams. 
• Ability to manage and organize information independently and efficiently.
• Ability to communicate verbal and written information.
• Understands how to manage confidential information.
• Exhibits the professionalism and interpersonal skills necessary to represent the college and cultivate relationships with clinical sites, preceptors, and learners. 

Minimum Qualifications: 

• Bachelor's degree or equivalent combination of education and academic-related experience.

Preferred Qualifications:

• Master's degree or project management certification.
• Experience providing support in an academic, healthcare, or academic healthcare environment.
• Experience with a learning management system.
• Experience planning and facilitating events or team activities.

PA Program Diversity, Equity , and Inclusion Statement 

 The Ithaca College PA Program uses an equity framework to guide our work that seeks to be representative of all people including those impacted by systematic disadvantages and marginalization. Program activities and topics will enhance the capacity of our faculty, staff, and learners to communicate across differences in productive ways. The activities and topics in our program can be applied in the workplace, classroom, and clinic, interpersonal relationships, and community engagement. The Ithaca College PA Program will provide a brave place for healthy discussions while respecting and caring for each other.

Hiring Range:

$20 to $22 per hour, commensurate with qualifications and experience.  We pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including work/life balance, generous paid time off policies, career-enhancing trainings, educational benefits, and opportunities to give back to the community. Beyond benefits, you'll enjoy the kind of uniquely rewarding work environment that can only be found in a vibrant college community.  For an overview of our benefit offerings, please visit https://www.ithaca.edu/human-resources/employee-benefits-wellness 

At Ithaca College, a comprehensive residential campus community of approximately 5,000 students, we strive to be at the forefront of the higher education landscape. We offer a distinct integrative learning experience that makes students ready for the personal, professional, and global challenges of our age.
We seek candidates who embrace integrative learning and want to be a part of this exciting time in Ithaca College history. We encourage creative collaboration and innovation in our faculty and staff, providing support and resources for them to grow in their fields and lead students to their own innovative ideas and achievements.
We welcome different ways of thinking and look for candidates with unique points of view and life experiences. We are inclusive of individuals with a wide range of cultural, personal, and professional backgrounds, talents, and skills. Our campus is a vibrant and rewarding community where diverse minds can learn, succeed, and excel.
When reviewing candidates, we are looking for indicators of a number of core competencies. Prospective candidates must be adaptable, collaborative, inclusive, respectful, responsive, results driven, and sustainable. They must communicate effectively, demonstrate leadership, exhibit professional integrity and ethics, take initiative, value personal and professional development, and show that they will engage in the college.
Nestled in the heart of New York State's scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city center. Combining small town warmth and charm with the vibrancy of a college community, the thriving and culturally diverse city of Ithaca has been rated by Kiplinger's as one of the top 10 places to live in the United States.
To learn more about Ithaca College, visit us at http://ithaca.edu