Year Round High School Administrative Assistant - Olivette Campus

Job Title
High School Administrative Assistant

FLSA Status
Non-Exempt

Employment Type
Full time, Hourly

Reports to
Principal

JOB DESCRIPTION

Summary

This position provides administrative, clerical, and secretarial support to the High School faculty and staff and assists in the efficient operation of the organization.

Essential Functions

• Answers incoming phone calls and directs calls as appropriate
• Greets visitors and directs to the appropriate person or area
• Dispenses medications as needed and maintains accurate records
• Serves as health aide throughout the school day
• Drafts minutes at meetings and distributes as needed
• Orders and maintains all supplies
• Acts as the school assistant registrar
• Performs general clerical duties such as photocopying, mailing, filing, drafting documents, maintaining digital records, maintaining and transferring files as needed, etc.
• Sends out school communications as directed
• Supervises students as needed
• Coordinates transportation and food for school events
• Uploads all school information like calendars, events and resources to the parent portal in Blackbaud
• Tracks student attendance with Faculty Lead to ensure it is accurate and recorded accurately in Blackbaud
• Assists with the coordination of safety and security-drills training etc. (Work with Senior HR Manager, Dean of Academic Programming and Partnerships, Principal)
• Serves as the Parent Association Liaison for: Events (Fall Festival, Winter Social, Prom, Weekend/Day off hang out), Teacher Appreciation Monthly and Teacher Appreciation Week (food/gifts etc.), Pizza Fridays etc.)
  • Works closely with Admissions team on Open House and scheduling tours
  • Work closely with Development team to plan Graduation, Trivia Night etc.

• Responsible for the collection and compilation of school data
  • Work with Dean of Academic Programming and Partnerships and Faculty Lead with Renaissance (STAR) to schedule school-wide testing/individual accommodations/retesting
  • STAR Testing results individual and whole school
  • Goals from social emotional surveys- individual and whole school
  • School wide goals in the areas of reading, writing, math

• Partners with Dean of Academic Programming and Partnerships to provide guidance to COZAD/Supreme GreenPartners with Dean of Academic Programming and Partnerships to coordinate picture day with Dean of Academic Programming and Partnerships
• Coordinates lockers and locks, including distribution and maintaining documents
• Actively engage and support Miriam School and Learning Center's diversity, equity, inclusion and belonging statement

Required Education/License/Certification(s) and Experience

• Knowledge of general school office operations required
• Bachelor's degree required
• Minimum of two years related experience in a school preferred
• Working knowledge of Microsoft laptops, ipads and office equipment preferred
• Excellent oral and written communication skills
• Proficiency in Microsoft Office and Google Workspace (and Blackbaud-Student Information System is helpful but not necessary
• Ability to multi task in a fast-paced environment while paying close attention to detail
• Ability to communicate effectively with all constituents in a school environment
• Ability to work with students who learn differently

Working Conditions

• Full time position for 12 months
• Days and hours of work are Monday through Friday 7:45AM to 3:45PM, and until 4:45PM one day per week every other week during the school year to attend staff meetings.
• The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee is required to walk; reach with hands and arms; and talk and hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and ability to adjust focus.

Additional Requirements

Satisfactory outcome of fingerprint background check and reference checks

Other Duties

This job description in no way states or implies that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other related duties as assigned by the supervisor/manager. Miriam reserves the right to update, revise or change this job description and related duties at any time.