Yard Coordinator

Would you like to be part of a focused, dedicated team? Do you want to work and grow with other motivated, ambitious people?

Wagner Equipment Co. offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under Wagner’s reputation for excellence. We offer excellent benefits and supply you with the tools you need to maximize your potential and grow within Wagner.

Benefits include:

• Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays
• Medical, dental, and vision insurance 
• Life and AD&D Insurance
• Retirement Plans -  401K and Roth 401K , eligible employees can receive a company contribution up to 7%
• Tuition Reimbursement 
• Employee Assistance Program (EAP)
• CEFCU- Citizens Equity First Credit Union - Employees have access to services include payroll deductions savings, accounts, loans, VISA card, and more.
• Additional Benefits include: Unum Supplemental life Insurance, Aflac Critical Illness + Accidental Insurance, ID WatchDog and discounted employee phone plans.

The Yard Coordinator coordinates various activities in the Yard Department, providing direction and guidance for other yard personnel in the absence of the Yard Manager and in a manner that reflects the company’s vision of working as “One Professional Team.”

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Schedules equipment maintenance and repairs, new machine pickups, customer machine transportation, and afterhours and weekend deliveries
• Enters yard time cards and approves paint and steam and drivers time
• Maintains yard logs, fuel logs, environmental records, and the ship and receive system
• Enters data into DSI and DBS for drivers time, load information invoicing, pilot car bills, and permit invoices
• Serves as contact for purchases and the issuance of purchase orders through the Procurit system
• Assists drivers in obtaining oversize and overweight permits from city, county, and state agencies
• Charges out miscellaneous supply costs to work orders
• Helps coordinate, and performs, all aspects of opening and closing various work orders for loading/unloading, incoming used and rental fleet equipment, and paint jobs
• Assists in monitoring WIP to ensure timely completion
• Serves as back up to the Yard Manager when gone, including serving as the main point of contact for the yard office,  wash bay, and sand blasting and paint requests
• Relays requests via radio to coordinate load/unload of equipment, attachment moves, and big forklift work for the parts, service, sales, and rental departments
• Maintains wash and paint boards from requests received from shop, sales, and rental departments
• Schedules and organizes CAT Auction machines for wash and restore
• Communicates and coordinates with other shops regarding machine status for shipping
• Assists customers and vendors at the Yard counter and the Yard gate in their needs
• Answers phone calls and meets and responds to the needs and requests of customers in a professional and timely manner
• Helps with presentations and meeting materials for safety, EOS, and truck meetings
• Communicates with customers on machine status
• Responds to inquiries in the transport area and accessing DSI to answer billing and scheduling inquiries from customers

• Other duties as assigned by manager

Required Education and Experience:

• High School Diploma or GED
• 3 years of experience with coordinating, dispatching, or scheduling work
• 1-3 years administrative/clerical experience
• 1-3 years customer service experience

Physical Demands & Competencies:

• Standing, walking, talking, sitting, use of hands & hearing
• Data Entry, telephone, reading/writing, reasoning, organizational, communication & math skills
• Safety & Product Knowledge
• Ascending or descending ladders, stairs, etc.
• Heavy work that includes lifting and/or moving objects up to 60 pounds or more
• Basic knowledge of Microsoft Word and Excel
• Basic knowledge of DBS and ET/SIS/SIS Web/STW

Supervisory Responsibilities:

In absence of Yard Manager:

• Coordinates Yard work and assigns to Yard employees
• Schedules yard employees for vacation, OT, and or/weekends as necessary, and submits employee time card information to payroll
• Serves as liaison between 1st and 2nd shift

Work Environment:

• Noise: Moderate
• Indoors and Outdoors
• Small and/or enclosed spaces
• Specific Risks: Works with moving, mechanical parts; may work in high places and be exposed to equipment vibration and fumes

Other Duties:

Job Offers are contingent upon all required pre-employment screenings which may include but are not limited to background checks, drug/alcohol testing, fit for duty testing, and any other job-related tests/screenings.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.  

Wagner Equipment Co. is an EEO/AA/Veterans/Disabled employer