Wasatch Front Area Secretary

Salary: $18.06 - $30.24 Hourly
Location : Salt Lake County, UT
Job Type: Full Time
Job Number: 39542
Agency: 560 Department of Natural Resources
Unit: 1540 DNR FFSL PROGRAM DELIVERY WASATCH FRONT (SLC)
Opening Date: 11/16/2023
Closing Date: 11/30/2023 11:59 PM Mountain
FLSA: Non-Exempt
Recruiter: Christa Rowland, 801-538-4826
# of Openings: 1
Location: 1594 W North TempleSalt Lake City, Utah
Schedule Code: B - Competitive Career Service - Employment in this position requires a probationary period.
Benefits: This position is eligible for a full benefits package. See benefits tab below for details.
Driver License Requirements: Employees hired for this recruitment will be subject to the Driver Eligibility standards found at the following link: https://adminrules.utah.gov/public/search/driver%20eligibility/Current%20Rules
EEO Statement: The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, dial 711 or TTY: 800-346-4128.
Job Description
Job Title: Wasatch Front Area Secretary
Job Description:
The Utah Division of Forestry, Fire, and State Lands is seeking a dynamic individual to serve as the Area Secretary in Salt Lake City. This position requires secretarial skills, including knowledge of billing, purchasing, record-keeping, office management, community events, human resources, payroll, etc. This individual will work with the public, local fire departments, and our staff across five counties. They will support FFSL's work managing the forests, wildfires, and sovereign lands along the Wasatch Front.
Principal Duties:

• Provide clerical and/or administrative support and assistance.
• Review, approve, and process fire billings through the State Fire Billing System.
• Support human resource efforts with recruitment, onboarding, and payroll auditing.
• Train fire departments on the Fire Billing System and the Cooperative Wildfire System.
• Participate in public outreach events and be the public point of contact for the Area.
• Manage our budget, perform purchasing and invoicing duties.
• Other tasks as assigned.

Ideal Candidate:

• Experience performing secretarial and clerical work as outlined in the job description. •
• Professional demeanor, with an outgoing and helpful personality.
• Excellent organizational skills and ability to prioritize tasks with simultaneous urgent deadlines.
• Skilled in office software and quick to learn new systems.

Why You Should Join Our Team:
As Area Secretary for the Wasatch Front Area, you will work closely with a fantastic team of wildfire and forestry professionals. In addition to being the heart of the team, you'll be the central point of contact for the public and resource for our cooperators. Your growth is important and we encourage training and certifications, especially to support wildfire suppression efforts. We recognize the value of your life outside of work and foster a positive work-life balance with generous paid time off. This position also comes with great medical, dental, retirement, and other benefits.
The Agency:
If you would like to read more about working for the Department of Natural Resources please
Typical Qualifications
Minimum Qualifications:

• Ability to communicate effectively, verbally and in writing, including ability to compose official documents and correspondence; ability to follow oral and written instructions.
• Ability to establish and maintain positive and effective work relationships with employees, representatives of other agencies, and the public.
• Ability to perform complex clerical duties requiring considerable exercise of independent judgment.
• Proficient in MS Office (Excel, Word), and Google Suite (Gmail, Calendar, Drive).

Preferred Qualifications:

• Experience with accounts payable, budgeting, and basic office finance.
• Experience with human resources recruiting and on-boarding.
• Is able to communicate information and ideas clearly and concisely, in writing; read and understand information presented in writing.
• Is highly-organized, tech-savvy, service-oriented, and works well under pressure.
• Has great critical thinking skills and is adaptable to change.
• Has excellent time management skills and the ability to multi-task and prioritize work.

Supplemental Information

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• Occasional evening or weekend event attendance will be required during public events.

Benefits:
The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page: To access a Total Compensation Calculator in Excel format click
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01
Do you have experience balancing multiple urgent projects at one time?

• Yes
• No

02
Briefly describe your experience balancing multiple urgent projects.
03
This position is office-based in Salt Lake City, with occasional meetings along the Wasatch Front. Are you interested in interviewing for this position?

• Yes
• No

04
Do you have a current driver's license and would be able to drive a work vehicle when attending meetings and/or events?

• Yes
• No

05
Have you worked with the Fire Billing System and/or maintained complex records and databases?

• Yes
• No

06
If you answered yes to the question above, in the space below, describe your experience with FBS and/or complex records and databases. If you answered no, type N/A.
07
How many years of administrative support experience do you have?

• Less than 1 year
• 1-3 years
• 4-6 years
• 7+ years

08
Have you participated in public outreach events?

• Yes
• No

09
How skilled are you with Microsoft Office (Excel, Powerpoint, Word)?

• High
• Moderate
• Low
• None

10
How skilled are you with Google Suite (Google Calendar, Drive, Meet)?

• High
• Moderate
• Low
• None

11
Do you have budgeting, reconciliation, and/or governmental finance experience?

• Yes
• No

12
Do you have knowledge and experience in wildfire prevention, mitigation and suppression principles?

• Yes
• No

13
If you answered yes to the question above, in the space below, describe how you obtained your knowledge and your experience applying the principles. If you answeredno, type N/A.
14
Are you able to work the occasional night and/or weekend to attend community events?

• Yes
• No

15
Please indicate how you heard about this specific job posting.

• State of Utah job site (www.governmentjobs.com/careers/utah)
• Referred by a Friend or Family
• Indeed
• Other External Job Board or Site
• LinkedIn
• Social Media (Facebook, Twitter, etc.)
• DWS job website (www.jobs.utah.gov)
• Advertisement (Digital Ad, Billboard, Print, etc.)
• Professional Network (Association, Membership, Work Colleague)
• University Network (Handshake, School Job Board, Career Center, etc.)
• Contacted by a Recruiter
• Career or Job Fair
• Internship
• Interviewed for different position
• Internal communications (Agency/Division, etc.)
• Jobwise
• Other (not listed above)

Required Question