Warehouse Administrative Assistant - Paloma, Il

REPORTS TO: Location Manager STATUS: Non-Exempt

PURPOSE AND SUMMARY STATEMENT

Provides customer service, marketing, and administrative assistance to the location manager and other personnel.

ESSENTIAL JOB FUNCTIONS

• Compiles data and prepares invoices by gathering purchase orders, sales tickets, delivery tickets, load-out documents, and charge slips for billings using computer-based programs and software.
• Ensures accurate pricing and maintains a record of current price lists.
• Posts billing transactions to accounting records and ensures accurate and consistent billing methods.
• Orders, maintains, and reconciles inventory by reviewing shipping documents and bill of lading to verify product received/returned and transferred in/out and enters product movement.
• Coordinates physical counts of inventory, reconciles inventory variances, and posts inventory transactions.
• Receives and records paid on accounts and prepares and balances daily deposits to the sales report. Ensures daily credit of deposits to the company's bank account.
• Assist in monthly customer statement distribution.
• Coordinates, schedules, and prepares for meetings, as requested.
• Answers phone and communicates with appropriate personnel to resolve customer inquiries promptly.
• Always demonstrates a high degree of professionalism and ability to maintain confidentiality.
• Pays close attention to detail, prioritizes work daily, and displays organization skills to keep up with continuously changing demands.

OTHER JOB FUNCTIONS

• Assists department managers and sales staff with marketing activities.
• Occasionally may be asked to drive and run local errands as requested.
• Follows GROWMARK's Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA, and DOT policies and procedures, as they apply.
• Performs all other duties as assigned.

REQUIREMENTS

Educations and Experience

• Normally requires an associate degree in a related field or the equivalent thereof and related experience to demonstrate professional communication, computer proficiency, mathematical, and customer service skills.

Functional Competencies

• Proven professional communication, persuasion, and customer service skills.
• Proven team-building skills and the ability to work independently and in a team-oriented environment.
• Demonstrated planning, organization, time management, and problem-solving skills.
• Ability to use the computer and "attention to detail" skills and the ability to use the computer to enhance business processes.

Core Competencies

Demonstrated core competencies, including business knowledge, collaboration, communication, customer focus, decision-making, and skill development.

Other Requirements

• Ability to work hours other than those considered normal at various times throughout the year to meet deadlines and demands.
• Must have and maintain a valid driver's license and satisfactory driving record.
• Ability and willingness to participate in required training that may include education on policies and procedures and additional training as it relates to the requirements of the position.

BENEFITS

EMPLOYEE MISSION STATEMENT

Prairieland FS, Inc strives to provide a Total Rewards package that delivers exceptional pay for exceptional performance, recognizes your dedication to our mission, and helps us attract and retain the highest caliber of talent.

We are an equal-opportunity employer.