Warehouse Administrative Assistant

Key Skills Needed:

• At least 2 years previous experience as a receptionist or Administrative Assistant.
• Proficiency in the Microsoft Office Suite programs such as Word, Power Point, Excel, and Outlook.
• Previous work with BOL, PO's, Invoicing.
• Previous work processing short- and long-term LOA and Workmen's Compensation

Essential Job Functions and Qualifications

• Ensure compliance with corporate and plant safety standards and with applicable laws and regulations issued by regulatory agencies.
• Perform functions related to scheduling, procurement, customer service and/or shipping of products.
• Plan and coordinate schedule line change over and production runs according to customer demand.
• Update multiple accounting and financial functions from and well as data entry into JD Edwards and other software.
• Maintain plant level accounting functions to include raw material and finished goods inventory management.
• Inputting customer feedback into the Quality Database & Customer Feedback Database.
• Process request for leaves of absence and short or long term disability applications.
• Perform multiple accounting and financial functions from an administrative.
• Coordinate and conduct new employee orientation.
• Assists with coordinating and follow-up in regards to the hourly personnel recruitment process with Plant Manager.
• Edit, monitor and maintain all facets of plant human resources.
• Process payroll functions accurately and in a timely fashion.
• Track employee attendance points and advise management when employees reach warning threshold.
• Be Self-Motivated
• Take the initiative to learn as much as you can from the people you work with and ask for more work if you think you can handle it.
• Thrive in a multi-tasking environment where you work independently with little supervision or direction.
• Tackle new tasks every day that may or may not be within the typical scope of an Administrative Assistant and use your determined personality to accomplish the tasks with excellence.
• Believe in, uphold, and follow the company's core values of "Integrity First", "Excellence in All We Do", and "Treat People with Dignity and Respect" every day.
• Allow for lines of communication to always be open, whether it is between you and the Senior Leadership Team, or peers, subordinates, and other office members.
• Preferred:.
• Ability to adapt as workloads can fluctuate by season.
• Strong general administrative skills.
• Excellent time management skills.

Job Type: Full-time

Pay: Up to $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

People with a criminal record are encouraged to apply

Experience:

• Human resources: 1 year (Preferred)
• Clerical: 2 years (Preferred)
• Warehouse: 2 years (Required)
• invoicing: 1 year (Required)
• Customer support: 1 year (Required)
• Microsoft Office: 2 years (Required)

Ability to Relocate:

• Rochester, NY: Relocate before starting work (Required)

Work Location: In person