Virtual Executive Assistant

Job Opening: Virtual Executive Assistant

Status: Part-time, up to 20 hours per week
Salary: $23-27/hour based on experience 
Application Deadline: Applications will be reviewed on a rolling basis to start as soon as possible. 

About the organization: North Carolina Asian Americans Together (NCAAT) is a nonpartisan, nonprofit organization focused on bringing together the Asian American Pacific Islander (AAPI) community in North Carolina through civic engagement and political participation. Between 2000 and 2016, North Carolina’s Asian American population grew by 144 percent — the fastest rate among Southern states and the second-fastest in the country. However, only 57 percent of eligible Asian American residents are currently registered to vote. Our current work includes creating educational opportunities such as workshops and town halls, as well as directly engaging potential voters through voter registration drives, canvasses, and phone banks. 

About the position: NCAAT is seeking a part-time Virtual Executive Assistant to support our team. This role is fast paced and highly detail focused. The role is being offered as remote within the Eastern Standard Time Zone. It is imperative that candidates have 3-5 years of experience supporting leadership and references to provide. 

Responsibilities:

Travel Coordination:

• Research options and book travel arrangements for the executive team (and other team members  as needed) within specified budget parameters. 
• Ensure timely and cost-effective travel plans, including flights, accommodations, and  transportation.
• Record applicable personal information and preferences of executive team members relevant to travel.  

  Calendar Management:

• Utilize Google Suite to manage and organize schedules for two leaders.
• Coordinate and schedule Zoom meetings, ensuring all details are communicated effectively. 
• Keep in mind specific preferences or personal needs of executive team when booking meetings.
• Willingness to change meetings as needed and access to contact information for each booking to communicate changes last minute if required. 

 Scheduling Assistance:

•  Assist in coordinating meetings, appointments, and events. 
•  Prioritize tasks and manage conflicting priorities to ensure efficient scheduling.
•  Assist organization by scheduling meetings with political candidates and elected officials for large events

Email Management:

•  Monitor and manage emails, prioritizing correspondence and ensuring timely responses. 
•  Organize email communications, flagging urgent matters and delegating as necessary.
•  Ability to draft professional emails and respond on behalf of Executive Director as needed.

 Support Leaders:

• Provide administrative support to two leaders as needed, including preparing documents, presentations, and reports.
• Assist with special projects, research, and other tasks as assigned. 
• Take notes during meetings and enter tasks into Asana.
• Purchase gifts,flowers, and very occasionally catering or food orders as needed for celebrations, bereavements, events and other situations.

Qualifications:

•  Proven experience as an Executive Virtual Assistant or relevant administrative role. 
•  Strong organizational and multitasking skills.
•  Self-motivated and self-sufficient
•  Proficiency in Google Suite, Zoom, Slack, Asana, and other relevant software.
•  Excellent communication and interpersonal skills. 
•  Ability to work in a fast-paced environment and adapt to changing priorities. 
• Understanding of the needs and confidentiality required to support a busy executive
• Commitment to the mission and values of the progressive nonprofit.

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