Vice President Of Finance And Operations

Position Details
Position Information
Position Title
Vice President of Finance and Operations
Pay Grade Level
E-20F
FLSA
Exempt
Benefits
Health, dental, vision, life, short-term and long-term disability insurance, flexible spending and dependent care accounts, health savings accounts, Michigan Public School Employees Retirement Systems or TIAA 401(a) 12% employer contribution, TIAA 403(b), generous sick and vacation time, paid holidays, modified summer schedule, YMCA membership, Wellness Program, tuition reimbursement and professional development support.
Department
Finance
Campus Location
Escanaba
Min Salary
$96,303
Max Salary
$131,958
FTE
1.0
Full-time/Part-time
Full-Time
Position Type
Administration
Job Summary/Basic Function
As Vice President of Finance and Operations, reporting directly to the President, provides leadership and direction in the areas of budgeting, business policies and procedures, payroll, general accounting, contracts and grants, purchasing and cashiering, asset and risk management. In addition, is responsible for providing leadership and administrative oversight for planning and directing the College's operations department. The VP of Finance and Operations ensures that business transactions and support services meet college short- and long-term goals and objectives. The VP of Finance and Operations will be expected to participate in the College's Continuous Improvement process as well as be willing to be trained in interest-based (mutual-gains) bargaining techniques.
Minimum Qualifications

• A Bachelor's degree in business administration, management, accounting or finance.
• Five (5) years of management/supervisory experience.
• Knowledge of accounting computing software.
• Previous experience in a substantive role with a business and finance office, a similar office in a community college, or a similarly complex organization.
• Experience with GAAP, governmental accounting, and federal regulations.
• Leadership in a diverse environment.
• Demonstrated ability to analyze and solve complex problems.
• Effective communication and public relations skills.
• Demonstrated ability to deal with government agencies, business, and industry.
• Demonstrated ability to evaluate, design, and implement efficient administrative structures.
• Demonstrated ability to establish, direct, and integrate business and finance programs of a major public institution.
• Experience with institutional and financial strategic planning and long-term forecasting.
• Knowledge of the structure, operations, and requirements of federal, state and local financial regulatory and funding agencies.
• Successful application of investment strategies and techniques.
• Demonstrated ability to work with electronic data processing.

Preferred Qualifications

• A Master's degree in business administration, management, accounting, finance or a CPA.
• Experience working with different structures of financial sources; i.e, state appropriations, capital campaign, millage tax, grants, etc.
• Experience working with databases, specifically Microsoft SQL.
• Familiarity with the Transact SQL language and ability to write simple SQL queries.
• Experience working within a higher education Enterprise Resource Planning (ERP) system, example: Jenzabar or Ellucian (Colleague).
• Experience working in an environment that fosters and supports sustainability.

Months Per Year
12
Hours Worked Per Week
40
Work Schedule
Typical hours are 8:00 a.m. - 5:00 p.m. with an hour lunch break
Supervision Exercised
The Vice President of Finance supervises the Director of Business Office, Director of Facilities, and Shipping and Receiving Operations Clerk.
Supervision Received
The Vice President of Finance and Operations reports directly to the President.
Work Environment
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate, but may be loud in areas of equipment operation.
The above statements are intended to describe the general nature and level of work being performed by personnel assigned into this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Job related functions may be performed with or without accommodations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Travel requirement
Travel required to Iron Mountain campus. This position with other Senior Leadership team members will work from the Iron Mountain campus at least twice per month.
Job Duties
Job Duty
Supervisory:

• Hiring, scheduling, supervising and evaluating all employees.
• Setting goals and objectives.
• Delegating.
• Providing assistance and support.
• Creating a supportive working relationship.

Job Duty
Budget and accounting system:

• Responsible for all accounting functions of Bay College.
• As Vice President of Finance of Bay College, this position serves as assistant treasurer for the Board of Trustees.
• Coordinates the preparation of college budgets within the procedures established by the Board of Trustees.
• Develops and implements an accounting system, adhering to state and federal laws.
• Prepares and estimates revenue for distribution of funds.
• Calculates and distributes fringe benefits.
• Implements and administers an expenditure control and monitoring system to ensure revenue equals or exceeds expenses and operating budget funds are in balance.
• Ensures that grant funds are expended in compliance with grant guidelines and timelines.

Job Duty
Oversees all business and operation functions of the College:

• Reviews and analyzes major contractual obligations of the Institution, such as construction and professional services, and contract and grant proposals.
• Coordinates preparation of college leases and contracts for goods, services, and facilities.
• Prepares bids for goods and services in accordance with policies and procedures and state and federal law.
• Prepares bid reports and recommendations.

Job Duty
Audits:

• Coordinates external audit of College finances, including College Foundation and financial aid records.
• Prepares tuition waiver report.
• Develops and implements internal auditing procedures.

Job Duty
Risk management:

• Coordinates administration of insurance programs.
• Coordinates risk management functions.

Job Duty
Administration:

• Participates with the President and other senior officers in institutional planning, policy development and problem resolution; serves on the President's cabinet.
• Serves on the college negotiation team that uses interest-based bargaining techniques.
• Ensures compliance with all regulatory and funding agencies and the rules of accrediting bodies by continually monitoring operations; initiates changes where required.
• Through the President, works with the Board of Trustees on financial and facilities issues of the College.
• Develops and carries out the mission statement of the business division; formulates goals and objectives for the goals of Bay College.
• Interacts with the Bay College community and the public regarding college affairs.

Job Duty
Performs other duties as assigned.
Department Information
Contact(s)
Beth Berube, Director of Human Resources
Shena Meffer, Human Resources Specialist
Contact Phone/Extension
906-217-4016
Contact Email
hr@baycollege.edu
Contact Fax
906-217-1625
Posting Detail Information
Posting Number
S154P
Posting Date
11/21/2023
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Target application deadline date is January 10, 2024.
During the application process, you will be asked to provide 3-5 references (professional and/or personal references). We recommend including current/prior supervisor(s), direct report(s), and/or colleague(s).
Quick Link for Internal Postings
https://careers.baycollege.edu/postings/1803