Underwood School Business Manager

Position Type:
Administration/Business Manager
Date Posted:
12/13/2023
Location:
Underwood
Date Available:
01/29/2024
Closing Date:
01/02/2024
Underwood School Business Manager
EXECUTIVE SUMMARY:
The board employs the School Business Official to serve as the Chief Financial Officer of the board. The School Business Official accounts for all district finances, assists the Superintendent in the budgeting process, and maintains accurate record of board business as Board Secretary.
ESSENTIAL FUNCTIONS:
Under general supervision of the Superintendent and Board of Directors the School Business Official performs the following responsibilities within the overarching framework of the Iowa Department of Education's Standards for School Business Officials (SBO Standards).
SBO Standard #1: Financial Understanding

• Codes school finance data in accordance with Governmental GAAP Accounting, the Uniform Financial Accounting Manual, and the current Chart of Accounts.
• Understands the certified budget process.
• Understands the content and purpose of the Aid and Levy Worksheet.
• Understands the concept of spending authority.

SBO Standard #2: Internal Controls

• Provides detailed financial data that is useful to the board and other decision makers.
• Delivers a monthly statement of receipts, disbursements, and balances for every fund.
• Reconciles bank statements monthly.
• Forecasts a line item budget.
• Aligns line item budget with the certified budget.

SBO Standard #3: Reporting Compliance

• Maintains an accurate and separate account of each fund.
• Files taxes and financial reports in a timely manner.

SBO Standard #4: Legal Compliance

• Understands and implements board policies and procedures.
• Maintains a working knowledge of laws applicable to school districts.

SBO Standard #5: Technological Competence

• Manages and navigates school accounting software
• Inputs financial data onto word processing, spreadsheet, and other programs as needed.
• Uploads financial data through the Iowa Education Portal and other reporting websites.
• Remains current with accounting technology.

SBO Standard #6: Communication Skills

• Communicates effectively with stakeholders.
• Maintains confidentiality of restricted information.
• Analyzes and troubleshoots problems.
• Participates and contributes to a district's vision and goals.

SBO Standard #7: Professional Development

• Applies research, knowledge and skills from professional development opportunities to improve practice.
• Engages in annual review of district and accounting practices.
• Works collaboratively to improve professional practice.

SBO Standard #8: Ethics

• Encourages an environment of mutual respect, rapport, and fairness.
• Makes deposits and payments as authorized by district policy and federal and state laws
• Adheres to board policies, district procedures, and contractual obligations.
• Ensures district policies are not in conflict with the law.

SBO Standard #9: Board Secretary and Treasurer [Applicable only if also employed as Board Secretary and/or Treasurer]

• Takes oath of office within 10 days following appointment.
• Publishes minutes, bills, and salaries on a timely basis.
• Files bonds and ensures the level of coverage is adequate.
• Holds office until a successor has been appointed and qualified.
• Informs appropriate authorities of the names, addresses, and changes of board officers.
• Maintains separate and completer books for minutes and elections.
• Delivers all claims to the board for audit and allowance.

KNOWLEDGE SKILLS AND ABILITIES REQUIRED:
Education and Licensure:

• 60 credit hours of accounting or business, including 6 credits hours of accounting.
• Possess or ability to qualify for School Business Official Authorization.

[Note: An applicant with 6 credits of accounting will only qualify for a Temporary School Business Official Authorization. That applicant would need to receive an additional 3 credits of accounting within a year to qualify for an Initial School Business Official Authorization.]
Knowledge and Skills:

• Excellent verbal and written communication skills.
• Able to explain complicated financial concepts.
• Demonstrates strong organizational skills.

TERMS OF EMPLOYMENT:

• 12 months a year.
• Salary and benefits are to be determined by the board.

EVALUATION:
Performance of this job will be evaluated in accordance with federal and state law, board policy, and the preceding job description.
EQUAL EMPLOYMENT OPPORTUNITY:
It is the policy of the Underwood School District not to illegally discriminate on the basis of race, color, national origin, gender, disability, religion, creed, age, marital status, sexual orientation, gender identity, and socioeconomic status in its educational programs and its employment practices.
For additional resources, please read the Iowa Association of School Business Official's School Business Official Recruitment and Selection Guide.