Associate Director Of Finance/Business Manager

Title:Associate Director of Finance/Business Manager
FLSA Status: Exempt
Classification: Administrator
Immediate Supervisor: Chief Financial Officer
Job Summary: This position is responsible for budgeting and reporting in all funds, working with employees, boosters and community members, cash management, bank reconciliations, grants, ROTC, annual audit, accounts payable, accounts receivable, assists with payroll processing and supervision of Financial Services personnel. This position requires the continuous use of independent judgment.
Hiring Specifications:
Education

• Bachelor's degree in accounting required
• Master's degree in accounting, finance, or related field preferred

Certification

• CPA and/or CMA preferred
• Iowa School Business Management Academy (ISBMA) certification preferred

Experience

• Experience with accounting procedures, financial reporting and software required
• Supervisory experience in financial accounting and reporting
• Three years of business management experience in an Iowa school district preferred

Skills, Knowledge & Abilities

• Knowledge of GASB accounting standards and Iowa school finance preferred
• Effective oral and written communication skills
• Knowledge of Iowa Code and federal laws pertaining to job responsibilities
• Knowledge of budgeting procedures and management
• Ability to work effectively, cooperatively and respectfully with staff, parents and community members regardless of race, creed, color, gender, sexual orientation, gender identity, ethnic/national origin, religion, marital status, age, socio-economic status or disability
• Ability to organize work procedures, set goals and meet deadlines in a competent manner
• Ability to work in a team setting to achieve the financial goals of the district
• Ability to analyze needs and propose effective solutions
• Ability to maintain confidentiality

Technology Requirements

• Basic computer skills (computer navigation, email, web browser, Employee Portal)
• Intermediate computer skills (Google Suites, search function, student information systems, basis promethean)
• High computer skills (familiarity with Education Tech Tools, Informational systems specific to position
• Ability to reach all skill levels listed if not already acquired

Supervision of Others:

• Staff accountant
• Payroll coordinator
• Support staff

Personal Contacts:

• All district personnel
• Audit personnel
• Vendors and contractors

Job Duties:

1. Supervises operations to ensure deadlines are met for payroll and accounts payable processing
2. Assist with payroll processing - minimum five payrolls per month
3. Prepares monthly financial statements for CFO and school board
4. Perform positive day procedures for all checks issued
5. Prepare Bills Due and Payable report for board of education
6. Schedule and coordinate with our staff and auditors the annual financial audit
7. Audit responsibilities- Federal and State grant reporting, accounts receivable, accounts payable, accrued payroll, other schedules, analytical testing and questions from the auditors
8. Assist with preparation of audited financial statements
9. File Certified Annual Report (CAR) with the State - 11,000 accounts
10. Monthly bank reconciliations - 17 bank accounts
11. Make monthly entries to record electronic payments and reconcile numerous accounts
12. Provide payroll staff with end of month withholding balances and help reconcile discrepancies
13. Coordinate semi-annual bond payments and record payments in general ledger
14. Review outstanding checks and follow up to reissue if necessary
15. Send vendor payment information to be published in newspaper legal section
16. Obtain gambling license for schools for raffles and bingo
17. Review and assist completing quarterly CASA reporting for federal grants
18. Assist with other grants reporting quarterly and annually
19. Monitor federal and state grant spending and provide information as needed
20. Invest district's excess funds to maximize return on investments
21. Work with various Foundations
22. Verify and send TSA 403(B) contributions
23. Setup new accounts in the general ledger for new grants, new programs or state required changes
24. Enter new year line item budgets in the general ledger per direction of the CFO
25. Coordinate Memorial Stadium football gate and concession procedures
26. Prepare applications to GFOA and ASBO for annual certificate of excellence in financial reporting
27. Renew CAGE and SAM registration for federal grant payments
28. Record Square credit card receipts
29. Download Infinite Campus cash receipts and make deposit entries
30. Assist secretaries, principals, parent and booster groups and administrators with financial questions and information
31. Prepare audit RFP for contracted services
32. Prepare banking RFP for services
33. Prepare armored car RFP for services
34. Make weekly bank deposits for money received in the business office
35. Maintain and coordinate office calendar of deadlines and staff leaves
36. Other duties as assigned

Physical Requirements:
NEVER
0%
OCCASIONAL
1-32%
FREQUENT
33-66%
CONSTANT
67%+
A.
Standing
X
B.
Walking
X
C.
Sitting
X
D.
Bending/Stooping
X
E.
Pushing/Pulling
X
F.
Reaching
X
G.
Climbing/Stairs
X
H.
Driving
X
I.
Lifting
X
J.
Carrying
X
K.
Manual Dexterity Tasks
Telephone
X
Computer
X
Other
L.
Working Conditions
Inside
X
Outside
X
Extremes in temp/humidity
X
Terms of Employment: Twelve month contract per Board policy and administrative guidelines.
Date Last Revised: 11/2/2023