Trust Accounting Supervisor

Position Title:    Trust Accounting Supervisor (10/1/2023)
Department:      Accounting
FLSA:               Exempt
Reports To:       Controller, Trust Accounting

Description

Responsible for all aspects of trust/corporate accounting functions. Oversee the accounting staff. Ensure accounting records are properly maintained and reports are issued timely. Ensure company’s compliance with client policies and regulatory requirements.

Required Skills /Knowledge

·         Bachelor’s Degree in Accounting (preferred), or 5+ years experience in Accounting

·         5+ years of financial and operational management

·         Budgeting, financial analysis and cash flow monitoring experience

·         Thorough knowledge of accounting principles and procedures and internal controls

·         Proven effectiveness managing others and team-building

·         Strong interpersonal, verbal, and written communication skills

·         Detail oriented with strong organizational and analytical skills

·         Ability to multi-task with attention to meeting deadlines

·         Proficient in Excel, Word, and 10-key by touch

Preferred Skills/Knowledge

·         CPA and public accounting experience preferred

·         Payroll audit experience preferred

·         QuickBooks or similar accounting system experience preferred                                             

·         Payroll and tax preparation experience preferred

Essential Duties

·         Oversee the Trust Accounting staff, including monitoring and evaluating work performance and

provides constructive feedback for improvement

·         Ensure all trust funds are compliant with the reporting and disclosure requirements of the trust

fund policies, DOL, IRS and other regulatory and governmental agencies

·         Prepare reports to regulatory and governmental agencies as required

·         Oversee the weekly payroll processing function for the trust funds

·         Manage the annual audit process for trust funds, review audited financials and tax returns

·         Work closely with the trust funds' directors to prepare annual budgets for presentation to the

trustees

·         Work closely with the company’s operating departments and trust funds’ service providers to

prepare presentations to the client trust funds' trustees

·         Work closely with trust funds’ service providers to coordinate the implementation of trustee

approved decisions

·         Work with other departments to streamline the workflow between accounting and the departments

·         Prepare monthly trust fund financial statements, including reconciling bank accounts, preparing

journal entries, notes to financials, budget variance analysis

·         Prepare monthly trust fund cash flow estimates and coordinate source of cash with the investment

monitor

·         Review trust fund cash disbursements prepared by Trust Accounting staff daily

·         Review trust fund financial statements prepared by Trust Accounting staff monthly

·         Prepare trust fund general excise tax filing

·         Prepare trust fund bank signature authorization cards and dual authorization forms

·         Work with audit staff on trust collections.

·         On interim basis, perform all corporate accounting functions, including processing disbursements

and receipts, invoicing clients, preparing monthly financials & variance analysis, annual budget

and cash flow projections

·         Perform other duties as assigned by the Controller, Trust Accounting

·         As a supervisor, attend mandatory meetings as scheduled

Other Duties

·         Assist in all areas of accounting where needed
 

Physical Demands

·         Lifting and carrying file boxes up to 25 lbs.

Working Conditions

·         Standard office setting where the environment is subject to electronic hardware

Work Shift

·         Monday to Friday, 8:00 AM – 4:00 PM

·         One-hour unpaid lunch, 12:00 PM – 1:00 PM

·         Although there is a regular work schedule, additional work hours are occasionally required