Tms Intake Coordinator

Supervisory Structure

·         Supervised by Clinical Director

·         Collaborate with TMS Coordinator for administrative support

Schedule

· On-site for clinical appointments with clients

·         M-F during daytime hours (evening groups when needed)

·         Able to flex schedule to ensure all clients are seen in the required time frame

·         Coverage and responsibilities clearly assigned when on vacation or ill

Duties

·         The TMS Intake Coordinator is accountable for performing the registration process of patients or clients as they enter a healthcare facility for medical services. Your responsibilities as an Intake Coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient.

·         Assist in Patient identification and scheduling consults to determine if patients are a good fit and/or appropriate referrals for TMS Therapy (Transcranial Magnetic Stimulation)

·         Prepare patients for examination and treatment including determining the nature of the patient visit, obtaining and recording vital signs, and preparing patients for diagnostic treatment.

·         Complete all necessary documentation in patients' medical records in accordance with the clinic's charting policy.

·         Maintain and utilize effective communication skills so as to facilitate open communication with patients, coworkers, and visitors.

·         Respond to patient and family needs, exercising good judgment and being sensitive to the diverse physical, emotional, spiritual, and cultural needs of all parties.

·         Monitor clinical compliance at all times (pre-admission screen review, regular chart audits, clinical efficacy, quality of care, treatment, and services)

·         Complete/sign off on necessary documentation

·         Ensure notation is entered in a timely manner and formatted properly

·         Document level of care changes and refer to higher levels of care when appropriate

·         Ensure documentation of Treatment Plans, bio-psycho-social assessments, group therapy & individual therapy notes are properly written

·         Ensure group therapy sessions are executed and covered at all times

·         Communicate with Utilization Review and collaborate regarding proper documentation standards

·         Coordinate with medical staff to ensure client medication adherence

·         Manage and be available for clinical crises.

·         Direct clinical work as appropriate (facilitate groups, provide individual and family therapy)

·         Coordinate with client families/guardians as necessary

·         Support the admission team and facilitate if necessary

·         Any additional duties deemed necessary