Address
Form of workAPPLICATIONS SHOULD BE FILED ONLINE THROUGH CAPPS RECRUIT AT:
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00038850
APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)
Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
NOTES TO THE APPLICANT:
TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:
- Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
- Optional Vision, Dental, Life, and Disability insurance at competitive rates
- Generous paid vacation, sick leave, and State and Federal holidays
- Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
- Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
- Flexible spending account options for medical and childcare expenses
- Potential for modified work schedules including flex, compressed, or telework (position dependent)
- Free access to Camp Mabry Museum and historical structures
- Robust free training access through Texas Military Department's Web-Based Learning Program
- Expansive Employee Assistance Program and complimentary counseling services
- Employee Wellness and Physical Fitness Programs
Military membership is not required for this position.
ABOUT US:
Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).
Our Vision: America's premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.
Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.
BRIEF POSITION SUMMARY
Performs advanced (senior-level) consultative services and technical assistance to program staff. Work involves processing of applications; ensuring eligibility, program and state legislative compliance; and maintaining correspondence and communication with Service Members. Works with Manager and Education leadership to ensure program goals and objectives align with the Education and Incentives Office and TMD's goals and objectives. This position reports to the State Tuition Assistance Program Manager as well as the Education Brand Manager and works under limited supervision, with considerable latitude for the use of initiative and independent judgement.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
- Performs an array of technical, research and administrative duties for the State TA application process such as entering student and school data in the State TA Database for the submission of purchase order requests and payment processing in the Integrated Engineering Management System (iEMS).
- Advises the State Tuition Assistance (TA) Manager on ways to streamline the cradle to grave process, strengthen program efficiency, increase program utilization and customer satisfaction.
- Works with the Manager to plan and execute the implementation of changes resulting from new legislation.
- Identifies areas of needed programmatic change and provides recommendations to improve program objectives and effectiveness.
- Ensures and verifies data integrity.
- Monitors required performance reports and pulls data from the State TA base for reporting of Quarterly Performance measures.
- Collects, organizes, analyzes and prepares material in response to State TA inquires.
- Regularly monitors, review and evaluates compliance with program regulations, statutes and goals.
- May prepare and evaluate program budget requests.
- Performs related work as assigned.
- Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
- May be required to perform duty in support of national emergencies, disasters, and other missions, to include on holidays and weekends.
WORK HOURS: Monday - Friday, 8 hours a day, 40 hours a week
MINIMUM QUALIFICATIONS
EDUCATION:
- Graduation from an accredited four-year college or university is required.
PREFERRED EDUCATION:
- A graduate degree in Business Administration or Project Management is preferred.
EXPERIENCE:
- Five years of working with either Veteran or Military education benefits or performing administrative actions for soldiers is required.
- Experience using Microsoft Office (such as Outlook, Word, or Excel) is required.
PREFERRED EXPERIENCE:
- Three years' experience working with budgets, reporting performance measures, or working with a Texas state agency is preferred.
SUBSTITUTION ALLOWED:
- A graduate degree in Business Administration or Project management can substitute for up to two years of work experience on a year-per-year basis.
REGISTRATION, CERTIFICATION OR LICENSURE:
- Valid driver's license is required. *If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business.
OTHER REQUIREMENTS:
- Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
- The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
- Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx.
Knowledge of:
- Local, state and federal laws pertaining to military education benefits
- Tuition Assistance Programs in higher education
- State and federal program budget processes
- Data collection methodology and Statistical analysis
Skill in:
- Operating database systems in Microsoft Excel and Access
- Operating the Integrated Engineering Management System
Abilityto:
- Evaluate and analyze budgets, data collection and performance measures.
- Communicate professionally and effectively.
- Provide exceptional customer service.
- Prepare analytical reports on program utilization.
PHYSICAL/WORKING CONDITIONS
Work is typically performed in a sedentary office setting involving sitting, standing and walking to perform job duties. Work requires extensive use of computer and telephone. This position may periodically require the ability to lift, carry, move and or set up computer equipment and materials that weigh up to 25 pounds.
MILITARY EMPLOYMENT PREFERENCE
If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted.
Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo
Veteran - DD Form 214 (or Equivalent)
Spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty - Marriage certificate and verification of duty status (active duty orders, PCS orders, statement of service)
Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability - Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income
Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300
Orphan of a Veteran who was killed during active duty - Birth Certificate and DD Form 1300
Disabled Veteran - VA Civil Service Preference Letter
VETERANS:
Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.
Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:
United States Army: No military equivalent
United States Navy: OS Operations Specialist
United States Coast Guard: OSS Operations Systems Specialist (Warrant)
United States Marine Corps: No military equivalent
United States Air Force: 8U000 Unit Deployment Manager
Additional Military Crosswalk information can be accessed at: Military Crosswalk for Occupational Category - Program Management (texas.gov)
Contact TMD's Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov
The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.
