Title 32 Administrative Support Assistant (Oa) (Mi Smo)

Summary THIS IS AN ARMY NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a TITLE 32 ADMINISTRATIVE SUPPORT ASSISTANT (OA) (MI SMO), Position Description Number D1263000 and is part of the MI Surface Maintenance Office, Michigan Army National Guard. Responsibilities POSITION DUTIES: PD released as part of CRA 06-1036 - ARNG Two Level Maintenance (2LM) Pkg III a. INTRODUCTION:This position is located in the Joint Forces Headquarters-State, Logistics Directorate (J-4/G4). The purpose of the position is to provide a variety of ADMINISTRATIVE SUPPORT, technical assistance, and participation in the management of an Army National Guard (ARNG) Maintenance and/or Logistics office by applying a good working knowledge of maintenance and/or logistics mission and programs. Knowledge of Office Automation (OA) systems to use several types of software for various office needs is required. b. DUTIES AND RESPONSIBILITIES: (1) Advises regarding the practical and technical aspects of office administration, to include budgeting, purchasing, supply, personnel, word processing, and files management; and performs staff support work in each of these areas. (2) Updates the office's supply sources; purchases supplies, equipment, and services through open market purchase by blanket agreement, cash or field purchase order, or similar methods; processes and tracks purchase documents; (3) Collects data for the office-operating budget, reviews submissions for proper format and compliance with budget requirements, and consolidates material into an annual office budget. (4) Serves as the Records Management Coordinator for the organization. (5) Collects maintenance and/or logistics program information from personnel, enters it into electronic or manual information systems, and searches for it as requested; schedules use and maintenance of computer equipment; enters and retrieves information from a variety of systems; and helps field office employees to use the various computer systems. (6) Serves as the focal point for all personnel actions in the organization. (7) Accomplishes travel arrangements for the office to include travel and hotel reservations, travel orders, and coordinates visits. (8) Prepares and monitors appointment/delegation letters and other additional appointments for all subordinate activities. (9) Coordinates joint directorate inspections such as NGB, Army IG, and Army Audit Agencies, and other external agencies. (10) Assists in the development of policy letters, which may require researchingapplicable directives from higher authority, to ensure that no conflict will resultfrom issuance of new policy. (11) Work requires general knowledge of the maintenance and/or logistics mission and functions of the office; and understanding of how the office's various administrative services relate to one another and to the office's mission. (12) Contacts are with co-workers and managers in the organization for which services are performed, and staff specialists at higher echelons. (13) Knowledge of OA systems to use several types of software for various work needs. (14) Performs other duties as assigned. * The above duty description doesn't contain all details of the official position description. A copy of the entire position description can be found on FASCLASS by searching the position description (PD# D1263000 ). https://acpol2.army.mil/fasclass/search\_fs/search\_fasclass.asp Requirements Conditions of Employment Qualifications In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position. Military Grades: E1 - O4 GENERAL EXPERIENCE: Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems. SPECIALIZED EXPERIENCE: Must have at least 12 months experience in the interpretation and application of regulations, procedures or laws. Experience that provided a working knowledge of administrative functions. Experience demonstrating the ability to advise lower graded employees. Experience working independently and setting priorities with very little supervisory control. Education You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position. Substitution of Education for specialized experience: Completion of 2 academic years of education in an accredited college or university will satisfy the requirements for GS-4 positions. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience for GS-5 positions. Additional Information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.