Timecard Collection Coordinator

The Timecard Collection Coordinator is responsible for the Weekly collection, processing, and reporting of hours from various Timecard Collection tools for approx. 850 contractors that work at various client locations. Fully Remote - Work From Home.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties include but are not limited to the following:

• · Review hours reported on weekly timecards, including hours reported on timecards in the Vendor Management Systems to ensure accuracy and compliance with specific state Overtime rules
• · Follow up with contractors on the status of timecard entry
• · Follow up with internal team Account Executives and Recruiters on client approval of reported hours
• · Managing PTO hours by confirming available PTO and following up when a discrepancy arises
• · Review of data in placement record and follow up on any missing information
• · Process terminations
• · Entry of data in the contractor’s placement record
• · Review email communication for Terminations and address any hours reported after the termination date
• · Partner with the Payroll team to confirm hours reported for final payment when a term is from a state that requires immediate payment
• · Prepare the Weekly Payroll Report. Quality Control check all hours reported for each Friday payroll.
• · Follow up on any unapproved timecards to obtain client approval of reported timecard hours
• · Email follow-up on any open items.
• · Responding to inquiries from contractors, regions, payroll team
• · Collaboration with the payroll team to resolve any issues
• · Regular and predictable attendance is an essential function of this position.

SUPERVISORY RESPONSIBILITIES

This position supervises has no supervisory responsibilities.

EDUCATION and EXPERIENCE

Bachelor’s Degree (B.A.) from a four‐year college or university, or related experience and/or training; or equivalent combination of education and experience.

CERTIFICATES, LICENSES AND REGISTRATIONS

None required.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES

· Excellent time management and task prioritization abilities.

· Experience collecting timecards and producing a payroll report

· Critical thinking and problem-solving skillset.

· Excellent communication skills, providing detailed information.

· Quality control review of work product.

· Ability to thrive in a fast‐paced environment.

· Self–motivated learner.

· Ability to quickly become an expert.

· Strong aptitude for technology.

· Possess solid logic, writing, and language skills.

· Be detailed and organized.