Timecard Collection Coordinator

at Astrix Technology in Boise, Idaho, United States

TIMECARD C0LLECTION COORD -REMOTE ROLE

SUMMARY

This role responsible for the Weekly collection, processing and reporting of hours from various Timecard Collection tools for approx. 850 contractors that work at various client locations. The Payroll Coordinator will maintain the system for all active contractors by activating the weekly new hires and terminating contractors that end their assignment.

The main deliverable of this role to is produce the Weekly Payroll report with accurate reporting of the contractor timecard hours and reporting of any other earnings.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties include but are not limited to the following:

+ Review hours reported on weekly timecards including hours reported on timecards in the Vendor Management Systems to ensure accuracy and compliance with specific state Overtime rules

+ Follow up with contractors on status of timecard entry

+ Follow up with internal team Account Executives and Recruiters on client approval of reported hours

+ Managing PTO hours by confirming available PTO and follow up when a discrepancy arises

+ Review of data in placement record and follow up on any missing information

+ Activate new hires

+ Process terminations

+ Entry of data in the contractor's placement record

+ Review email communication for Terminations and address any hours reported after termination date

+ Partner with the Payroll team to confirm hours reported for final payment when a term is from a state that that requires immediate payment

+ Confirming benefit hours have been accrued in order to be paid

+ Prepare the Weekly Payroll Report. Quality Control check all hours reported for each Friday payroll.

+ Follow up on any unapproved timecards to obtain client approval of reported timecard hours

+ Track any hours adjustments needed on the next week's payroll

+ Email follow up on any open items.

+ Responding to inquiries from contractors, regions and payroll team

+ Collaboration with payroll team to resolve any issues

+ Regular and predictable attendance is an essential function of this position.

SUPERVISORY RESPONSIBILITIES

This position supervises has no supervisory responsibilities.

QUALIFICATIONS

EDUCATION and EXPERIENCE

Bachelor's Degree (B.A.) from four?year college or university, or related experience and/or training; or equivalent combination of education and experience.

CERTIFICATES, LICENSES AND REGISTRATIONS

None required.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES

+ Excellent time management and task prioritization abilities.

+ Experience collecting timecards and producing a payroll report

+ Critical thinking and problem solving skillset.

+ Excellent communication skills providing detailed information.

+ Quality control review of work product.

+ Ability to thrive in a fast?paced environment.

+ Self-motivated learner.

+ Ability to quickly become an expert.

+ Strong aptitude for technology.

+ Possess solid logic, writing and language skills.

+ Be detailed and organized.

WORKING CONDITIONS

PHYSICALDEMANDS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to sit; use hands to finger, handle or feel. The associate is occasionally required to stand; walk; talk or hear; climb or balance; stoop, kneel, crouch or crawl; reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

WORKENVIRONMENT

This role is expected to work from home.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.