Temporary Full-Time Accounts Payable Manager

Description:

HighFive Healthcare is looking for a temporary, full-time Accounts Payable Manger to join our team immediately and work with us through August 2024. This opportunity is open to remote candidates or those who would prefer to work onsite in our Birmingham, Alabama office.

Value the Temporary Accounts Payable Manager role contributes to organization:

• This role will work directly with all clinical locations to build trust, confidence, and peace of mind through management of Accounts Payable processes by ensuring all invoices are appropriately received, processed, and paid in accordance with due dates.
• This role will take full ownership of Accounts Payable processes, software integrations, and payment solutions to provide the highest quality service to internal and external customers while maintaining an efficient and optimized process.
• This role will assist in weekly cash flow projections and cash management through ownership of cash outflows related to Accounts Payable.

Direct Reports:

• AP Specialists – 1 in office and 2 offshore

Duties and Responsibilities:

• Reports to Controller
• Manage the Accounts Payable inbox and invoice receipt to ensure all bills are appropriately received, processed, and filed.
• Review bills within Accounts Payable software to determine whether bills are entered correctly (account, department, approver, location, etc.).
• Schedule payment of bills in accordance with due dates and cash flow needs.
• Manage vendor list and approve creation of new vendors.
• Work directly with vendors to resolve billing and payment issues.
• Work with financial integrations team to ensure new clinics are appropriately prepared to transition Accounts Payable responsibilities.
• Perform monthly Accounts Payable reconciliations for month-end close.
• Provide cash flow reports to accounting team for use in weekly and monthly cash flow forecasts.
• Management of login information for vendor portals and autopayment schedules
• Management of clinic compliance with payments related to 1099s, business licenses, dental licenses, malpractice insurance, property taxes, etc.
• Continuous evaluation and improvement of Accounts Payable process related to receipt of invoices, payment of invoices, patient refunds, software integrations , and credit card spend.
• Manage and train offshore direct reports to ensure their work meets the needs and expectations of HighFive.

Requirements:

• Bachelor's degree from a four-year college or university (required)
• Two or more years of recent experience managing Accounts Payable
• Experience with Bill.com and/or Sage Intacct accounting software (preferred but not required)
• Enjoys a fast-paced work environment
• Outstanding attitude
• Willingness to learn new skills and adapt to change
• Great attention to detail
• Strong communication skills