Supervisor Dpm - Infrastructure

Do you thrive in an environment that is geared towards outstanding hospitality? Do you have a passion for being innovative and creative? Is hard work on your top list of ideals? Are you a steward of your working environment? Then read on…

The Villages Community Development Districts (The District) tops the list of community development districts that continue to grow in one of the most scenic locations in Florida, The Villages. Our collective commitment to hospitality, innovation & creativity, hard work, and stewardship helps employees thrive and excel in many fields within The District. An immediate full-time opportunity exists for an individual with commitment, a “passion” for excellence and “drive” for accuracy to join our Property Management team. This position requires a solid background of organizational skills, used daily. The incumbent will enjoy a challenging atmosphere and be part of a productive team that supports The District and the surrounding community. The District is looking for an individual with a desire to utilize their cutting-edge skills. The District provides a supportive and engaging workplace that is committed to developing great talent, coupled with competitive compensation and benefits. Do not pass up this opportunity to be a part of a positive, expanding organization.

Competitive Benefits as a full-time employee of the District include:

• Medical Insurance (fully paid for employee single coverage)
• Voluntary health benefits including Dental and Vision Insurance
• 401(a) Retirement Plan, with contributions funded by the District
• 457(b) Retirement Plan, permitting employee pre-tax deferrals
• Flexible Spending programs for both Medical and Dependent Care
• Employee Assistance Program
• Paid Time Off
• Tuition Reimbursement
• Public Service Loan Forgiveness Eligible
• Tier 2 qualifying organization for The Villages Charter School

JOB SUMMARY

This position is responsible for reporting to and assisting the Infrastructure and Environmental Managers of Property Management in the maintenance, planning and repairs of District assets, including but not limited to decorative water features, stormwater inlets, stormwater pipe cleaning and inspection within District road right of way, sidewalks, curbs, roadways, signs, pavement markings, parking lots, multi-modal paths, bridges, tunnels, village and villa entries and sign walls, perimeter walls and fencing, gatehouses and gates including automated gates, lighting and security cameras, wetlands and wetland flood control structures, TORO Osmac Irrigation Computer, preserves (gopher tortoise, burrowing owls, eagles, and kestrels), lined basins (liner repairs and maintenance), ground depressions/geological anomalies and nuisance alligator management.

Establishment of daily communication and a mutually productive working relationship between other Departments and contractors is essential. Maintains and ensures contractual obligations are followed by all contractors while abiding by all state, local and federal laws required.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes, but not limited to)

General

• Demonstrates availability for rotation on an on-call 24 hours per day, 7-days per-week schedule.
• Provides hands-on maintenance support and assistance as needed.
• Examines and reviews construction documents (plans, specifications, etc.) for conformity with applicable Americans with Disability (ADA), building, mechanical, electrical, and plumbing codes.

Communication

• Meets with Management on a regular basis to discuss project schedules, budgets, issues, coordination, and important organizational information.
• Analyzes and resolves maintenance issues through communication with and utilization of appropriate contractors by issuing and tracking of work orders, purchase requisitions, etc.
• Responds to inquiries, requests for assistance, concerns and complaints in areas of responsibility, and maintains an effective relationship with the community and stakeholders.

Project Management

• Establishes and/or adjusts project work procedures and schedules as needed to comply with the established project completion dates.
• Coordinates and expedites contractor work/projects.
• Inspects completed work on a regular and timely basis to ensure compliance with contract documents and District Standards for assigned areas of responsibilities.
• Inspects the work of contractors in the repair, rework, and/or maintenance of assigned District assets.
• Meets with affected parties regarding inspection results.
• Makes recommendations for changes necessary to achieve compliance; and follows up to verify that corrections have been made to comply with codes and District maintenance standards.
• Inspects and reports on safety compliance of District assets.

Compliance

• Interprets and ensures compliance of the District policies and safety procedures.
• Maintains awareness of occupational hazards and promotes and enforces safety precautions in the workplace.
• Follows Department standard operating procedures and policies.

Budget/Purchasing

• Prepares annual budget requests for maintenance and capital improvements, with required documentation and support, within indicated timeframe for assigned District areas for Manager’s review.
• Assists Managers of Property Management in RFP and/or BID process to establish contract requirements, project scopes, project duration or contract term, pre-approved vendors, and contractor selection.
• Produce work orders, purchase requisitions, etc. / verify work completion, and issue payment via credit card or internal accounting to meet financial obligations.
• Participates in the development of both short- and long-term planning of Capital Improvement Projects.
• Verifies all project-related invoices within the required timeframe to ensure accurate and efficient payment of same.

Emergency Management

• Participates as a member of the District staff as required to take action in the event of an emergency.
• Acts in the assigned role to support the District in disaster preparation and/or disaster recovery efforts as described in the VCCDD Emergency Preparations Operation Plan (EPOP). As a member of District Property Management Department, may be responsible for the coordination of the clearing of roadways and cleaning of drainage structures to prevent local or area-wide flooding.

Asset Management

• Creates, tracks, and updates maintenance / replacement schedules for assigned assets under District provided asset management resource.
• Responsible for entering service requests into the District provided asset management resource.

Additional

• Performs other duties as assigned.
• May be expected to perform additional duties in an emergency.

ESSENTIAL EXPECTATIONS OF PERFORMANCE AND BEHAVIOR (Includes, but not limited to)

• Cultivates and maintains effective working relations within the department, the District, as well as outside of the organization.
• Models behavior to The District Core Values at all times.
• Provides world class customer service.

MINIMUM EDUCATION AND EXPERIENCE

• Associate’s Degree or equivalent from two-year college or technical school; and/or 3 years of related or specified experience or equivalent combination of education and experience.

MINIMUM CERTIFICATES, LICENSES, REGISTRATIONS

• Valid Florida Driver’s License required.
• Required FEMA (ICS) certifications must be completed within six months of hire.

• FDOT MOT Intermediate Certification.

• All candidates and employees must successfully pass background screening.

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES

Knowledge

• Knowledge of buildings, electrical, plumbing, heating and air conditioning, cement block and wood structures, concrete, asphalt, signs, pavement makings, and storm water piping.

Skills

• Intermediate or better proficiency in personal computer skills, preferably Microsoft Office package involving Word, Excel, Access, Outlook and PowerPoint.
• Excellent written and verbal communication skills and professional appearance.

Abilities

• Ability to read and interpret blueprints, apply codes, policies, regulations, contract administration, bidding and budget management.
• Ability to successfully read and comprehend materials such as memos, correspondence and written orders as needed to ensure work activities are accomplished according to policy and procedure and exchange or acquire information.
• The ability to plan, program, organize, and execute assigned projects.
• Ability to successfully communicate thoughts and ideas in a logical, cohesive and comprehensible manner.
• Ability to successfully interact with others to include courtesy, tact and diplomacy as needed to provide/gather information, assign and follow up on work duties, and establish effective relationships.
• Proven ability to provide excellent customer service to our residents.

EQUIPMENT

Position regularly requires the use of office equipment, including but not limited to telephones, personal computers and productivity software; District vehicle (truck, car or golf cart) and occasional use of digital cameras.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is exposed to the following:

• Interior office environments, with moderate to loud noise typical for the work environment i.e., when in an office setting with moderate noise of computers and printers and moderate customer traffic.
• Diverse outside weather conditions including wet and/or humid conditions; with moderate to loud noise typical for the work environment.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the following applies:

• Regularly required to stand, walk, push/pull; use hands/fingers; reach forward and overhead; kneel, stoop, twist, squat, sit, climb, balance, crouch or crawl; lift and carry up to 55 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.