Staffing Coordinator

New Position - Staffing Coordinator

Writing Schedules for staff in Long Term care Required.

Purpose of Your Job Position

The primary purpose of your position is to ensure adequate and appropriate staffing of the Facility’s nursing department to meet the needs of the residents based on budget, census, and as may be directed by Facility administration.

Delegation of Authority

As Staffing Coordinator you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Job Function

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.

Duties and Responsibilities

Administrative Functions

• Maintain a current listing of all resident care employee phone numbers.

• Update Business Office with current posting of all department managers’ phone numbers.

• Maintain daily tardy and absenteeism calendars.

• Report to Director of Nursing Services (DON) all employees with excess tardiness or absenteeism, in accordance with Facility policy.

• Work with Human Resource Delegate and DON when scheduling modified work duty employees, in accordance with work restrictions and Facility policy.

• Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification, and discharge as needed.

• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.

• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.

• Complete and post work sheets and time schedules. Coordinate variances with the DON.

• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel, as necessary.

• Answer employee calls regarding staffing and scheduling functions. Prepare written correspondence, as necessary.

• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.

• Assist in obtaining nursing care staff information needed for daily posting requirements.

• Consult with nursing department staff and supervisors concerning the staffing and scheduling needs: to assist in elimination and correction of problem areas, and/or improvement of services.

• Make written or oral reports and recommendations to the DON concerning staffing and scheduling issues.

• Review complaints and grievances pertinent to scheduling and staffing. Make necessary oral or written reports to the DON.

• Must adhere to all HIPAA requirements.

Committee Functions

• Collect and assemble and compile records for committee or DON review, as requested, and prepare reports of nursing department labor issues to submit to such committees, as directed.

• Implement recommendations from established committees, as instructed.

Personnel Functions

• Assist in interviewing CNAs/GNAs when requested.

• Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals.

• Confirm license and certification and current standing with state approved agencies for all new hires prior to orientation date.

• Assist with maintaining records of current certifications and licenses for nursing department employees.

Staff Development

• Provide each newly hired nursing personnel with orientation schedule and assign staff member to provide orientation.

• Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation.

• Attend in-service training programs, as scheduled.

• Assist with recordkeeping for Facility in-service education, and orientation classes for newly hired personnel.

Working Conditions

• Works throughout the nursing service area (i.e., drug rooms, nurses’ stations, resident rooms, etc.).

• Is involved with residents, personnel, visitors, government agencies or personnel, etc., under all conditions and circumstances.

• Attends and participates in continuing educational programs.

Education

• Must possess a high school diploma or GED. Associates Degree preferred but not required.

Experience

• Not applicable. On-the-job training provided.

Specific Requirements

• Must be able to read, write, speak, and understand the English language.

• Must be knowledgeable of computer systems, system applications, and other office equipment.

• Must possess the ability to make independent decisions when circumstances warrant such action.

• Must be willing to seek out new methods and principles and be willing to incorporate them into existing nursing practices.

Physical and Sensory Requirements

(With or Without a Reasonable Accommodation)

• Must be able to move intermittently throughout the workday.

• Must possess sight and hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.

• Must meet the general health requirements set forth by the policies of the Facility, which may include a medical and physical examination.

• Based on the Occupational Safety and Health Administration's Guidelines for Nursing Homes Ergonomics for the Prevention of Musculoskeletal Disorders and the American Conference Governmental Industrial Hygienists' Threshold Limit Values for Lifting the Facility has identified that this job may require the lifting of residents, equipment, or other objects. Accordingly, this job may require a minimum of 5 pounds and a maximum of 25 pounds lifting, periodically and or as needed.