Staff Assistant

Requisition No: 825448

Agency: Department of Health

Working Title: STAFF ASSISTANT - 64084765

Pay Plan: Career Service

Position Number: 64084765

Salary: 32,760.00 - 36,036.00

Posting Closing Date: 04/10/2024

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FLORIDA DEPARTMENT OF HEALTH

IN SEMINOLE COUNTY

JOB OPPORTUNITY ANNOUNCEMENT

Open Competitive

Class Title: Staff Assistant

Salary: Bi-weekly $32,760.00 - 36,036.00 annually

Location: Florida Department of Health in Seminole County

400 West Airport Blvd, Sanford Florida 32773

The incumbent of this position is required to have a valid Florida License and will be required to works some nights and weekend.

Your Specific Responsibilities:

The incumbent in this position performs a combination of clerical work and health screening services within the Personal Health Section assigned to Florida Department of Health in Seminole County, School Health Program. The duties will be performed in the office and in school settings in Seminole County. This is a full-time position. In the event of an emergency this office may be required to perform emergency operation functions.

Coordinates with school personnel via phone calls and e-mails, the scheduling of all mandated public school screenings in elementary and middle schools. Develops and updates school screening schedules in Outlook calendar for the school year and maintains screening team and Program Manager informed of updates and changes in schedule. Works with screening team to schedule make-up screening dates. Communicates with school personnel to ensure availability of room school schedule, student information labels, screening times and other requirements are met prior to screening day. Prepares and ensures screening supplies (i.e., forms, screening equipment, student rosters, etc.) are ready for screening day in collaboration with screening team. Maintains communication with school district IT unit to ensure student rosters are received, reviews rosters for accuracy of information, and prepares the rosters for screenings.

Works with screening team as needed to perform health screenings, enter screening data into electronic systems (i.e., HMS, SHIP, Excel, etc.), and health education activities for public and nonpublic schools. These screenings consist of, but not limited to, growth and development assessments, dental, vision, hearing, scoliosis, nutritional assessments. Trains to use, calibrates and maintains screening equipment. Participates in outreach activities representing the School Health Program, including but not limited to health fairs, health education events, back to school immunizations, school health events among others. Delivers information to schools as needed. Maintains good communication with school liaisons.

Processes all incoming and outgoing mail for School Health Program, answers the telephone, maintains inventory of supplies, procures supplies for program, assists with office equipment maintenance, coordinates program vehicle maintenance and prepares travel forms and documentation for School Health staff as needed. Supports quality assurance and improvement projects.

Maintains program meeting minutes and assists with developing School Health Advisory Committee (SHAC) meeting agendas, attendance rosters, minutes, meeting reminders, produces e-mails and other communications. Assists Program Manager and SHAC Chair in the coordination of SHAC meetings. Assists with other meeting minutes and reports as needed.

Ensures timely, accurate submission of EARS and Timesheets. Performs other related duties as required, participating in staff development, program meetings, departmental events and trainings.

Required Knowledge, Skills, and Abilities: General office procedures and practices; basic computer skills; correct grammar usage; general knowledge of anatomy and physiology. Ability to: conduct health screenings; prepare reports and correspondence; plan, organize and coordinate work activities; develop and implement office procedures; review data for accuracy and completeness; communicate effectively; establish and maintain effective working relationships with others.

Minimum Qualifications:

Two years of verifiable experience working in a healthcare/medical setting (hospital, clinic, doctor office or health department)

Two years verifiable work experience scheduling meetings and/or maintaining calendars, creating and maintaining reports for management

Willing to work before, during, and/or beyond normal work hours or days in the event of an emergency. This may include working in a special needs or Red Cross shelter, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural. Emergency duties

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

400 West Airport Blvd

Sanford Florida 32773

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.