Staff Accountant

JOB TITLE:Staff Accountant

DEPARTMENT: Finance

REPORTS TO: Controller/Business Manager

SALARY: Up to $30.00 per hour

SUMMARY: The Staff Accountant is responsible for the payroll, accounts payable and cash receipts deposit and posting functions. Other activities include maintaining client financial records, manage petty cash, purchasing. This position supports the Controller and performs accounting activities including, but not limited to general ledger reconciliations, preparation of financial schedules, analysis of account activity and assisting in the budgeting and fiscal year end process.

DUTIES AND RESPONSIBILITIES:

Payroll:

• Ensure the accurate and timely completion of the bi-weekly payroll function including associated journal entries
• Review payroll related liability accounts and reconcile to general ledger.
• Maintain payroll files
• Timely filing of quarterly LST (Local Services Tax)
• Distribution of W-2’s

Accounts Payable:

• Ensure the timely and accurate processing of all invoices and their payment.
• Ensure the appropriate approval and supporting documentation for all invoices.
• Maintain accounts payable files
• Review accounts payable and reconcile to the general ledger
• Process annual 1099’s

Monthly Credit Card Reports:

• Review monthly credit card reports and receipts submitted by cardholders

Petty Cash:

• Review the monthly expense reports and petty cash reconciliation received from the program supervisors of each residential house (CLA).

Receipt Processing:

• Ensure the timely and accurate deposit and posting of all payments received.

Accounts Receivable:

• Process monthly room and board billing
• Review accounts receivable and reconcile to general ledger

Purchasing:

• In the absence of a purchasing department, the Staff Accountant assumes responsibility for requested and approved online purchases including Amazon and IT equipment as requested by IT consultant

Client Financial Records:

• Manage client receipts, disbursements and documentation
• Replenish each client’s petty cash as requested

Assistance to the Controller:

• Assist with the annual budget process;
• With the annual financial audit (including preparation);
• And with providing information for the annual 990 tax return

Other Duties:

• Process Royer-Greaves’ vehicle registration renewals
• As assigned

SUPERVISORY RESPONSIBILITIES:

• This job has no supervisory responsibilities

QUALIFICATIONS:

• Bachelor's Degree from four-year college or university
• Experience in fiscal management including: AP, A/R, payroll and benefits
• Certificates, licenses and registrations required: Valid Driver’s License, FBI Clearance, PA State Police background check, Pennsylvania Child Abuse Clearance, Recognizing and Report Child Abuse certificate.
• Computer skills required: Accounting Software; Microsoft Office; Payroll Systems

COMPETENCIES:

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Change Management – Recognizes and accepts change as an environmental and organizational factor, develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.
• Cost Consciousness - Works within approved budget; Identifies, develops and assists in implementing cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a collaborative, positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

PHYSICAL DEMANDS AND WORK ENVIORNMENT:

• Occasionally required to stand
• Occasionally required to walk
• Frequently required to sit
• Frequently required to utilize hand and finger dexterity
• Frequently required to talk or hear

• While performing the duties of this job, the noise level in the work environment is usually moderate; loud
• The employee must occasionally lift and /or move up to 10 pounds
• Specific vision abilities required by this job include: Close vision; Distance vision; Color vision; Peripheral vision; Depth perception and ability to adjust focus.

TERMS OF EMPLOYMENT:

Hourly, Full-Time Position

52 weeks/year

40 hours/week

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.