Staff Accountant

Job Type
Full-time
Description
POSITION SUMMARY:
The Staff Accountant specializes in coding and entry of financial transactions and data, focusing primarily on third party restricted non-traditional funded accounting, including Charter School and Non-Profit grant reporting. This position performs the duties and responsibilities of the accounting and finance functions that ensures accuracy of the financial system supporting both the YMCA and Charter Schools.
Requirements
ESSENTIAL FUNCTIONS:
Charter School Function:

• Responsible for financial reporting and compliance for YMCA SKY Academy Charter School with the School Board of Sarasota County (SBSC) and Florida Department of Education (FLDOE).
• Review of and proper reporting of Grants, including but not limited to, ELC, Food, United Way, PFR, HSAC, YReads and Governmental grants (Charter School and YMCA).
• Preparation of monthly journal entries and financial statements at both the school level and the YMCA level as directed by supervisor
• Monthly preparation of the Bank Reconciliation and Due To/From the YMCA.
• Monthly review and reconciliation of Charter School Balance Sheet accounts, including the YMCA accounts pertaining to the Charter Schools.
• Maintains the Charter Schools Chart of Accounts matrix and the cross-reference profile to the YMCA.
• Maintain files supporting both the YMCA and Charter Schools audits.
• Support Food Administrator reporting on National School Lunch Program (NSLP), Childcare Food Program (CCFP) and the Summer Food Sponsor Program (SFSP).
• Reviews Accounts Payable transactions to verify correct coding and budget comparatives.
• Reviews Accounts Receivable transactions by managing the deposits completed by the Charter Schools, verifying proper coding along with timeliness, assuring accuracy. Backup for Charter School deposits when needed.
• Evaluate all Charter School fixed asset purchases, assuring accurate reporting and evaluating whether a charter school FA or YMCA FA.
• Prepares analysis of food and transportation income/expense to support management.
• Develops, prepares, and distributes SGA reports that are deemed useful for Charter School management.
• Produce monthly financial reports with major variance with comments.
• Supports the budget process for the YMCA.
• Budget support for both the individual Charter Schools and the YMCA.
• Responsible for monthly one-on-one meetings with District Principal and Principal, as well as attending school staff meetings.
• Responsible for attending the monthly Charter School Board Meetings to support the Leadership.

General Finance Function:

• Support Finance Department with the annual audits
• Preparation, examination, or analysis of accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance of reporting and procedural standards.
• Involved in identifying system enhancements, noting concerns and recommendations of improvements, and providing options to
• management that will ensure the integrity of data imported to the General Ledger form other platforms (Daxko, SGA, Paylocity, Raisers Edge, RDC machines, etc..).
• Responsible for financial software setup and modifications of user profiles.
• Responsible for creating General Ledger Accounts in financial software upon Supervisor approval.
• Assist with special projects as requested.
• Provide cross training to staff as directed by the Supervisor.
• Display empathy and positive regard for others in written, verbal, and non-verbal communications.
• Work effectively with department heads, department staff, and outside vendors by practicing punctuality, respect for deadlines, collaborative problem solving and honest communication.
• Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
• Maintain proficiency as needed and approved by attending training, reading job-related materials.
• Dress appropriately for a workplace with frequent customer service interaction.
• Display empathy and positive regard for others in written, verbal, and non-verbal communications.
• Meet all required standards of confidentiality and safety.
• Maintain work areas in a clean and orderly manner.
• Responsible for any other duties relevant to position as assigned by the Supervisor.

QUALIFICATIONS:

• Bachelor's degree in accounting or finance preferred.
• Working knowledge of Generally Accepted Accounting Principles (GAAP), Generally Accepted Government Auditing Standards (GAGAS) and the Redbook manual from the FLDOE and collaborating with Supervisor regarding internal controls and process and procedures with compliance with Redbook, GAAP and GAGAS.
• Requires intermediate computer literacy of word and spreadsheet software and recordkeeping and bookkeeping principles.
• Meet the Association's policies on background screening.
• Must be meticulous with accurate data entry skills.
• Must have effective verbal and written communication skills.
• Must be able to learn YMCA software.
• Travel is expected throughout service area (estimated 10%).

CERTIFICATIONS AND TRAINING REQUIREMENTS:

• Minimum of two years of advanced accounting or bookkeeping work experience.
• CPR and First Aid Certifications required.
• Completion of YMCA of the USA Child Abuse and Neglect class.
• Completion of the YMCA's Blood Borne Pathogens training.
• Staff Safety Requirements/Cleaning Protocols.
• Additional training classes as recommended by Supervisor or required by HR.

WORK ENVIRONMENT & PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to sit, communicate, reach, and manipulate objects, tools, or controls. Minimum physical exertion.
• Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 20 pounds on an occasional basis.
• Manual dexterity and coordination are required over 75% of the work period while operating equipment such as computer keyboard, mouse, 10-key calculator, phone, and similar machines.
• The noise level in the work environment is typical of most office environments with telephones, personal interruptions, and background noises.

The YMCA of Southwest Florida has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the YMCA of Southwest Florida reserves the right to change this job description and/or assign tasks for the employee to perform, as the YMCA of Southwest Florida
may deem appropriate.