Special Meetings and Events Planner

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume/curriculum vitae. The cover letter should address reasons for your interest in this position and directly outline your relevant experience. In addition, please include contact information for three individuals who can serve as references.

Summary

The National Center for Institutional Diversity (NCID) has an immediate opening for a Special Meetings and Events Planner. You will organize in-person, virtual, and hybrid meeting and event logistics for the NCID.

You will report to the NCID Communications Specialist. This is a hybrid position and will require 2-3 days in office per work week. Work on evenings and weekends may occasionally be needed to accommodate the office schedule and Events.

Why Work at Michigan?

Benefits at the University of Michigan

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Dental insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Responsibilities*

• Coordinate with NCID staff members, collaborators, and vendors in the planning and execution of NCID Meetings and Events.
• Manage NCID Activities and Events calendar to ensure efficiency across all NCID initiatives.
• Ensure NCID events are publicized broadly via NCID listservs, Happenings at Michigan, and other appropriate spaces.
• Identify key resources, visit prospective venues, and participate in pre-event meetings relative to NCID Meetings and Events.
• Manage logistics for events, including contract negotiations, creating event registration and maintaining attendee lists, venue preparation and tear-down, catering, transportation, audio/visual equipment, accessibility services, decor, etc.
• Move/transport supplies, materials, boxes, and/or art pieces weighing up to 40 lbs using a cart with or without reasonable accommodation, as part of venue setup and teardown.
• Be the production lead for NCID Meetings and Events (in-person, hybrid, and virtual) which include drafting event run of show, creating additional materials, coordinating collaborators for planning and debrief meetings, and facilitating planning and debriefing meetings.
• Manage day of event activities including serving as contact for vendors, overseeing client experiences, and troubleshooting.
• Troubleshoot any issues that arise before, day of, and after a meeting or event.
• Maintain a comprehensive database of vendors, venues, and important information for future event planning.
• Other appropriate duties as assigned.

Required Qualifications*

• Bachelor's degree or equivalent combination of education and experience.
• 2+ years experience organizing complex on-site, hybrid and remote events and meetings.
• Demonstrated ability to effectively identify, assess, and problem solve.
• Demonstrated commitment to Diversity, Equity, and Inclusion and an understanding of its relation to this role.

Additional Information

The Office of Diversity, Equity and Inclusion (ODEI) at the University of Michigan leads and supports university-wide initiatives focused on the recruitment of a diverse faculty, staff, and student body, while fostering an inclusive and equitable University community. Our office also engages surrounding communities in mission-focused, mutually beneficial partnerships.
In support of this overarching effort, four units within our office - the Center for Educational Outreach (CEO), Office of Academic Multicultural Initiatives (OAMI), National Center for Institutional Diversity (NCID) and Wolverine Pathways - all work closely with ODEI to further the strategic vision of the Diversity, Equity, and Inclusion at the University of Michigan.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.