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UNT System Overview Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Posting Title Special Collections Licensing and Loans Coordinator Department UNT-University Library-Gen-141000 Job Location Denton Full Time/Part Time Full-Time Retirement Eligibility TRS Eligible Additional Retirement Information For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php.
Salary Information Salary is dependent on experience with a minimum of $46,665.00. Department Summary As the most-used service on campus and an essential component of education and research at the University of North Texas, the Libraries offer access to more than 6 million items (print and digital) along with expert personnel to assist patrons in achieving their academic and scholarly goals. We provide innovative programs and support to enhance the relationship between teaching and learning at the University of North Texas.
The Special Collections department collects and preserves rare and unique materials including rare books, oral histories, university archives, historical manuscripts, maps, microfilm, photographs, art and artifacts. Collections are visited annually by scholars from across the country as well as by visitors to our reading room.
The University of North Texas is a student-centered public research university with over 42,000 students. A Carnegie-ranked Tier One public research university. UNT is one of the nation's most diverse universities. UNT has been designated as both a Minority Serving Institution and Hispanic Serving Institution.
The Special Collections department collects and preserves rare and unique materials including rare books, oral histories, university archives, historical manuscripts, maps, microfilm, photographs, art and artifacts. Collections are visited annually by scholars from across the country as well as by visitors to our reading room.
The University of North Texas is a student-centered public research university with over 42,000 students. A Carnegie-ranked Tier One public research university. UNT is one of the nation's most diverse universities. UNT has been designated as both a Minority Serving Institution and Hispanic Serving Institution.
With 7.5 million people and two international airports, DFW is the fourth-largest metro area in the United States. DFW is racially, ethnically, religiously, and culturally rich and maintains a long-standing commitment to the arts exemplified by local attractions such as the Dallas Arts District and the Fort Worth Cultural District. UNT's proximity to these major metropolitan centers ensures that our new colleague will be able to access a wide range of activities and cultural experiences. The university also has a generous benefits, leave, and perks package.
UNT is located in Denton, Texas, a growing city with a small-town feel and a thriving arts and music scene centered on its downtown Square and is connected by highways and light rail to the major transportation hubs and big-city attractions of Dallas and Fort Worth, about 40 miles away. Want to know more about why you should consider coming to Denton? Check out Discover Denton.
UNT has a highly diverse campus with a wide range of languages spoken in addition to English. We welcome candidates who have experience with HSI/MSIs and/or who speak Spanish, Vietnamese, American Sign Language, Chinese (Cantonese, Mandarin and other variations), Arabic, Tagalog, Farsi, French, or/and Yoruba.
Position Overview UNT is located in Denton, Texas, a growing city with a small-town feel and a thriving arts and music scene centered on its downtown Square and is connected by highways and light rail to the major transportation hubs and big-city attractions of Dallas and Fort Worth, about 40 miles away. Want to know more about why you should consider coming to Denton? Check out Discover Denton.
UNT has a highly diverse campus with a wide range of languages spoken in addition to English. We welcome candidates who have experience with HSI/MSIs and/or who speak Spanish, Vietnamese, American Sign Language, Chinese (Cantonese, Mandarin and other variations), Arabic, Tagalog, Farsi, French, or/and Yoruba.
The University of North Texas Special Collections Department is seeking a Licensing and Loans Coordinator for a unique opportunity to fulfill licensing requests for moving image and photography collections held by UNT Libraries, document and prepare original artifacts for temporary loans to cultural heritage institutions, and supervise the temporary loan of traveling exhibits. This position will work with filmmakers, curators, authors, and others to perform in-depth research to identify relevant archival materials, complete license agreements, and collect licensing revenue. Additionally, this person will assist in executing and tracking loan agreements, preparing artifacts for transfer, receiving artifacts at the end of the loan period, and coordinating temporary rental of traveling exhibits. The Licensing and Loans Coordinator will work primarily at Willis Library in Denton, Texas, and may be required to occasionally visit library storage facilities in Denton. This position will be eligible for partial-week remote work subject to departmental needs. Under the supervision of the Head of Special Collections, the Licensing and Loans Coordinator may also participate in departmental initiatives such as workshops, instruction, digitization, and metadata creation as needed.
Responsibilities include:
Responsibilities include:
- Communicate with patrons requesting licensing services, provide information regarding terms of agreements, licensing fees, methods of payment, and other information as needed.
- Assist in searching digital and physical collections of archival materials to find content that fits the parameters of a specific project.
- Draft project specific license agreements, route agreements for signature, and file completed agreements.
- Generate invoices, track payment of licensing fees, and provide financial reports related to licensing as needed.
- Deliver full-resolution files to patrons.
- Respond to requests for outgoing artifact loans, prepare loan agreements, assist in preparation of artifacts prior to loan, and coordinate return of loans.
- Manage temporary rental of Traveling Exhibits including coordinating pick up and drop off, and inventorying exhibits on return.
- Seek opportunities to expand the reach of the Licensing and Loans program through marketing, partnerships, or other opportunities.
- Assist with other Special Collections projects as assigned, including preparation of large collections being digitized, metadata creation, and helping with workshops and special events.
Additional Posting Details
Minimum Qualifications Bachelor's Degree in related field and one year of related experience or any equivalent combination of education, training and experience.
Knowledge, Skills and Abilities Excellent customer service skills.
Ability to provide leadership for student employees and volunteers.
Experience in networking across departments and programs.
Ability to communicate and work with a diverse population.
Strong organizational skills and ability to simultaneously execute multiple projects.
Excellent verbal and written communication, and computer skills.
Preferred Qualifications Experience in networking across departments and programs.
Ability to communicate and work with a diverse population.
Strong organizational skills and ability to simultaneously execute multiple projects.
Excellent verbal and written communication, and computer skills.
- Experience working in archives or Special Collections
- Experience performing archival research and/or in-depth historical research.
- Rich knowledge of local north Texas and regional history
- Customer service and negotiation skills
- Experience with digitization and metadata creation
We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.
Required License / Registration / Certification Work Schedule Monday-Friday, 8am - 5 pm
Driving University Vehicle No Security Sensitive This is a security sensitive position. EEO Statement The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Program Project Specialist Physical Requirements Lifting up to 25 pounds, Squatting, Stooping, Bending, Ability to communicate Job Duties
o Serve as the primary point of contact for all licensing requests and respond to all requests in a timely manner.
o Draft project specific license agreements, route agreements for signature, and file completed agreements.
o Manage traveling exhibit rentals and outgoing artifact loans.
o Assist with other Special Collections projects as assigned, including preparation of large collections being digitized, metadata creation, and helping with workshops and special events.
Posting Detail Information
Posting Number S7366P Position End Date (if temporary) Special Instructions to Applicants Applicants must submit a resume, a cover letter and a list of three professional references with their online application.
Quicklink for Posting https://jobs.untsystem.edu/postings/78024 
