Special Assistant to The General Manager

Job Description

• Provide administrative support to TheGeneral Manager in day-to-day operations.

• Assist in organizing and scheduling meetings, appointments, and events.

• Uphold a high level of professionalism and represent the General Manager effectively.

• Manage communication and correspondence on behalf of the General Manager.

• Collaborates with other team members and departments in the tracking and delegation of the work assignments to ensure smooth workflow and effective operations.

• Prepare and coordinate documents, reports, and presentations for the General Manager as requested by the headquarters.

• Act as a liaison between the General manager and HQ management team, and corporate affiliated factories.

• Handle special projects and assignments as directed by the General Manager.

• Conduct research and gather information to support decision-making processes.

• Initiates follow-up procedures to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues.

• Manages complex calendaring of busy, fluctuating schedules that often conflict, includes adding, canceling, and editing meeting requests, as well as ensuring timing and details are in place; reminds manager of pending meetings and provides pertinent information. Arranges, plans, and manages travel as needed including booking flights, hotels, etc.; and prepares expense reports.

• Types, edits, and composes a variety of letters, memoranda, reports, charts, tables, forms, etc.; prepares agendas; transcribes minutes; composes documents from handwritten or verbal instructions; reviews documents for completeness and accuracy including proper format, grammar, spelling, punctuation, and adherence to policy and procedure; extracts and compiles data and other information for reports; and copies and distributes information.

• Proactively identify areas for process improvement and implement solutions.

• Prioritize and manage multiple tasks simultaneously to meet deadlines.

• Demonstrate a strong commitment to The success of the organization and its goals.

Requirements

• Bachelor's degree in business or related field. MBA degree preferred.

• At least 3+ years of relevant experience.

• Listen/Read/Write Proficiency in Mandarin is required.

• Strong understanding of organizational policies and procedures.

• Proficient in Microsoft Office suite – Excel/Word/PowerPoint.

Soft Skills

• Passionate with Can-Do attitude.

• Excellent written and verbal communication skills – A great listener with empathy.

• Ability to multitask, plan, and prioritize.

• Highly organized and detail-oriented.

• Strong analytical and problem-solving skills.

• Exceptional customer service skills.

• Ability to work independently and as part of a team.

Job Type: Full-time

Pay: $65,000.00 - $69,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Fullerton, CA: Relocate before starting work (Required)

Work Location: In person