Shipping & Receiving Coordinator

Based in Southern California with locations in Malibu, Calabasas and Camarillo; HRL has been on the leading edge of technology, conducting pioneering research and advancing the state of the art. 

The S&R Coordinator/Dispatcher is a Union position and is to assist in daily business operations of the management team, to support S&R material handling support in the areas of Transportation which include Shuttle dispatcher, Fleet and rental, Movement (warehouse and D2D), chemical services, support office/lab furniture and support a growing department who are working on behalf of HRL, and to engage and provide leadership to a team of S&R Staff. This position has primary responsibilities to include planning, assigning, and evaluating assigned jobs completed by S&R Staff. The responsibilities include the daily field-coordination of the union team, and to assist in the coordination of multiple activities by aligning the needs of other departments, equipment, supplies, and other resources. The coordinator will oversee and support S&R activities at the Malibu, Calabasas, Camarillo, and Westlake campuses.  

Dispatcher for shuttles and fleet. Communicate vital info from drivers to media and management which include. Changes to routes & schedules, Weather delays, road closures, traffic delays or emergency road side assistance.

Maintains fleet files, Annual DMV renewals, Preventive maintenance, weekly car washes, key management & maintaining daily shuttle check off logs.

Oversees fork lifts at each location Malibu, Lost Hills, Calabasas, Camarillo which include daily morning inspection sheets & Preventive maintenance.

Responsible for vehicle rental process which, request review, monitoring activities, insurance policies, assigning keys, maintaining mileage logs, fueling up and inspecting vehicles after usage.

Responsible for processing and issuing check requests for incoming receipts, and also for reconcile P-card purchases for Fleet fuel, Carwashes,  notary fees, and others.

Responsible for receiving, tracking, and distribution of incoming S&R Requests via email, front counter, movement calendar & Dock to Dock to the union staff, and for forwarding any Requests for Management approval.

Processes all incoming vendor proposals to create purchase requisitions to support the management, staff, and others.

Communicate accurately and in a timely manner, any problems which pertain to the operational status/readiness of all department equipment. 

Maintain movement calendar by adding events.

Assists attendance documentation & performance, logging sick calls, and employee request time off request and maintains employee calendars for PTO, 9/80, Jury duty & Sick and assures each assigned locations and site has the necessary coverage

Review incoming invoices and to make sure charges are correct by tracking of paid line items on a PO.

Responsibility to process check requests where appropriate and necessary.

Assist in the development and implementation of processes which enhance system efficiencies and increase productivity 

Submit for approval all vendor requests and visitor requests for property access through Security / SIMS.

Tracks work performed by contracted vendor, Union staff and others.

Responsible for socializing overtime, track labor hours of onsite service providers to validate hours worked are in agreement with the contract language, and hold accountable for any variances.

Assists in maintaining stock of all shipping supplies, movement equipment, office supplies, and special use items.

Assist with customer email & front counter request, and assist with communication processing urgent deliveries.

Assist with managing training which include tracking, maintaining records & scheduling to remain compliant with: EHS, AS9100, UKG, IATA and DOT49 & onboarding.

Assist with the assembly of Incident reports, CAR's, OFI's, monthly newsletter, ship & Receiving log entries & morning meeting minutes.

Sends in work order metrics related to open items per process. 

Reviews freight carrier & uniform invoices to confirm that charges are correct.

Assist space coordinators with Furniture inventory.

Computer skills using Outlook, Excel, PowerPoint and Word. Experience with SharePoint and Smart Sheet is desired, but will train. Will be required to learn additional custom software packages such as Service Now & On base.

A 2-Year Degree in business, 2-Years' experience in S&R material handling or commensurate experience will be considered.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms.  The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.

This position will require both office work, such as computer work and meetings, and access to all areas of the campus.  Must have the ability to access all locations of the company property. Must be able to communicate effectively and professionally with people and have a focus on customer service for internal customers.

Able to work flexible hours and weekends as necessary.

U.S. Citizenship required.

The pay range for this position is $ 38.21 - $41.53 per hour + bonus + benefits.  

Our pay ranges are determined by role and level. The range displayed on each job posting reflects the minimum and maximum target for new hires for the position. Within the range, individual pay is determined by additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific range during the hiring process. Please note that the compensation details listed reflect the base pay only, and do not include potential bonus or benefits

Don't meet every single requirement? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At HRL, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

HRL offers a very competitive compensation and benefits package. Our Regular/Full Time benefits include medical, dental, vision, life insurance, 401K match, gym facilities, PTO, growth potential, and an exciting and challenging work environment.

HRL Laboratories is an Equal Employment Opportunity employer and does not discriminate in recruiting, hiring, training or promoting, on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender, gender identity, genetic information, national origin, physical or mental disability, pregnancy, medical condition, age, U.S. military or protected veteran status, union membership, or political affiliation. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

For our privacy policy please visit : www.hrl.com/privacy

This position must meet Export Control compliance requirements, therefore a "U.S. Person" as defined by 22 C.F.R. 120.15  is required. "U.S. Person" includes U.S. Citizen, lawful permanent resident, refugee, or asylee.