Shipping and Receiving Assistant (Part-Time)

Position Summary

Located 45 minutes from the Nation’s Capital, nestled in a history-rich community of southern Maryland, The College of Southern Maryland (CSM) is a two-time Aspen Award-winning institution (top 15% of Community Colleges) with academic programs in over 100 disciplines. CSM is among America’s top 100 producers of Minority Associate Degrees in twenty categories, according to Diverse Issues in Higher Education. CSM offers excellent health insurance benefits; State Retirement Pension plan; wellness programs; Code Green early closure Fridays in the summer; college closure for spring break and several major holidays, including the week between Christmas and New Year; and for several days in March for Spring Break. We are an innovative institution committed to student success and well known for our flexibility to meet student and community needs.
The Shipping & Receiving Assistant works under the close supervision of the Shipping/Receiving/Fixed Assets Manager in performing the daily Shipping and Receiving activities of the loading dock. The individual in this position assists in the coordination of large deliveries, equipment, and furnishings movement with the Physical Plant personnel by arranging for the removal of items which are to be either transferred or discarded and for the delivery and placement of new items. Additionally, the Shipping & Receiving Assistant assists with the selling of surplus items on the College’s govdeals auction website.
This is a part-time position, 30 hours per week.
College of Southern Maryland conducts background checks in order to ensure the safety and well-being of the College's staff and students. The final candidate for this position will be subject to the following background checks: Criminal History Check.
This position is open until filled. The College of Southern Maryland is an Equal Opportunity Employer.

Specific Duties and Responsibilities

Essential Functions:

• Accepts incoming deliveries, inspects packages for apparent damage, and identifies/notifies requesting department.
• Researches packages that do not have name or department information.
• Receives items in Colleague CF module that are accompanied by a college purchase order.
• Assists with the preparation and labeling of outgoing packages.
• Assists with the coordination and delivery of all parcel packages using a handwritten daily receiving log and Colleague.
• Communicates delivery with customers and acquires signature upon receipt.
• Maintains receiving logbooks and spreadsheets for daily, overnight and priority deliveries.
• Assists in identifying and reporting all incoming hazardous materials to the Health and Safety Coordinator for proper safeguarding and handling.
• Works with the Manager to identify fixed assets of the College by cost and properly obtaining end locations for each item for Fixed Assets Manager to tag and file.
• Uses UPS software to accurately input package details and to insure the proper cost of outgoing packages.
• Creates labels and affix to packages.
• Contacts appropriate couriers to pick up packages.
• Assists with the processing of correspondence, requisitions and work order assignments.
• Provides clerical help to answer phones and radio dispatching.
• Assists with filing of documents.
• Assists with receiving and distributing furniture that comes through the loading dock, moving surplus to the storage room, labeling for delivery, relay requests to supervisor for people looking for surplus furniture.
• Assists in keeping accurate records of available inventory using manual records and spreadsheets.
• Assists with periodic inventory counts and end of the year counts.
• Contacts departments to insure the proper locations of large deliveries, equipment and furnishings.
• Creates work order for Physical Plant to deliver these items.
• Assists in performing physical inventories of fixed assets.
• Assists with the delivery of new vehicles. Inspect, check vin#, and sign paperwork.
• Assists Manager in disposing of items following the Asset Disposal Policy
• Assists Manager with govdeals sales items. This process includes gathering completed signed paperwork, taking pictures of auction items, uploading information to the Shipping and Receiving folder, emailing paperwork and pictures to Procurement to post on the colleges govdeals auction website. Schedules pickup of items with winning bidders, meeting with buyer and overseeing the pick of correct items purchased. Sends any fixed assets paperwork to DFS and update the fixed assets spreadsheet.

Additional Duties:

• Performs other related work as required.

Minimum Education and Training

• High school diploma or equivalent required.
• Minimum 1-year experience in a shipping /receiving capacity

Minimum Qualifications and Standards Required

Knowledge, Skills and Abilities:

• Ability to operate manual pallet jack.
• Demonstrated knowledge of Microsoft Office Suites.
• Ability to function under pressure.
• Attention to detail and strong organizational skills required.
• Excellent oral, written and interpersonal communication skills

Physical Requirements:

The work is heavy work which requires lifting up to 70lbs and using equipment to move pallets and other heavy objects. Occasional exposure to hazardous items and weather as the receiving and shipping doors are opened for packages.

Keep growing in your career at the College of Southern Maryland. CSM offers great benefits, beautiful campuses and a challenging environment. Check out why our employees give high marks to our benefits program.