Senior Project Manager/Business Analyst Specialist - Hybrid Telework

Under general direction of the IT Business Management Section, PMO Director, Information Technology Manager I, the IT Specialist II is responsible for providing a variety of expert-level, project management services to the Division's project teams and senior management. These services may vary from performing in the role of Senior Project manager or a lead business analyst for specified project needs, or project portfolio oversight purposes. This may involve leading teams of State and contractor staff involved in developing documents to obtain project and budgetary approvals, development of procurement documentation, production of State-required project status reports, reviews of project and portfolio performance reports, and the ongoing development of the Division's agile project methodologies and supporting project management tools and processes. Specific areas of assignment will vary depending on the changing needs of the Division's project portfolio.
The primary duties of the IT Specialist II lie within the Business Technology Management and IT Project Management domains with general knowledge in the Client Services, Information Security Engineering, Software Engineering, and System Engineering domains.
***Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey
You will find additional information about the job in the Duty Statement .
Working Conditions

• A majority of the essential functions of this position may be performed via telework and/or with flexible scheduling. Consistent with Policy Directive 5338, Telework may be considered with prior approval from management. If approved, incumbent is expected to provide in-office coverage on a rotational basis, and attend a variety of face-to-face meetings, and/or may travel throughout California as needed, with prior notice.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• INFORMATION TECHNOLOGY SPECIALIST II

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-408253
Position #(s):
461-102-1414-002
Working Title:
Senior Project Manager/Business Analyst Specialist - Hybrid Telework
Classification:
INFORMATION TECHNOLOGY SPECIALIST II $7,893.00 - $10,576.00 A
# of Positions:
1
Work Location:
United States
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
Department of State Hospitals
The mission of the Department of State Hospitals (DSH) is to provide evaluation and treatment in a safe and responsible manner, seeking innovation and excellence in hospital operations, across a continuum of care and settings.
This is a Sacramento-based position that may work remotely throughout California. Incumbent will have minimal to no travel requirements but may be asked to go onsite to one of DSH's six locations if needed and with prior notice.
DSH's six (6) locations includes:
Atascadero State Hospital - San Luis Obispo County
Coalinga State Hospital - Fresno County
Metropolitan State Hospital - Los Angeles County
Napa State Hospital - Napa County
Patton State Hospital - San Bernardino County
Sacramento Headquarters - Sacramento County
The DSH Technology Services Division is a highly respected, professional, and entrepreneurial IT organization that is recognized for quality customer service, technological innovation, and leadership. Our Mission is to provide information technology solutions to support State Hospitals through collaborative, effective and efficient service delivery. Our values include delivering Innovative, Accountable, Collaborative, Secure and Customer Centric services
Department Website: https://www.dsh.ca.gov
Special Requirements
***While US mail applications are still accepted, applying electronically through your CalCareers account is strongly encouraged.***
NOTE: If applying by mail, please do not submit the "Equal Employment Opportunity" questionnaire (page 10) with your completed State Application (STD 678). This page is for examination use only.
Candidates who reside outside of the State of California may be admitted to the job interview. However, upon job offer candidates must provide proof of residence in California prior to their appointment becoming effective, or the offer may be rescinded.
Applicants must submit the required documents in order to be considered for this position. Failure to complete the STD 678 in its entirety may result in disqualification, resumes and/or Statements of Qualifications do not take the place of the STD 678. You must clearly indicate the basis of your eligibility (i.e., list, transfer, SROA/Surplus, reinstatement, etc.), classification title, position number, and job control number in the Examination/Job Title section.
Foreign Degrees or Transcripts - Applicants with foreign degrees or transcripts who wish to apply their coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. DSH accepts foreign transcript evaluations that are completed by one of the services listed on these webpages:

• National Association of Credential Evaluation Services or
• Association of International Credential Evaluators, Inc.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 1/21/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of State Hospitals
Attn: Kelli Lile
1215 O Street, MS 17
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of State Hospitals
Kelli Lile
1215 O Street, MS 17
Sacramento , CA 95814
Application drop off locations may be non-operational during weekends and holidays.
08:30 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -
  Please see the Statement of Qualifications section below for details.
  Applicants must submit the required documents in order to be considered for this position. Applicants who fail to submit the SOQ, as requested (i.e. respond to questions asked), may be disqualified.
• Other -
  Candidates that believe they meet the Minimum Qualifications based on an education pattern, must provide a copy of their UNOFFICIAL TRANSCRIPTS along with their completed application (STD. 678) to be considered for this position.
  Candidates that believe they meet the Minimum Qualifications based on experience, must state that in the bypass notes for this requirement.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• A minimum of four (4) years of broad, extensive and increasingly responsible experience applying PM principles, methods, techniques, tools, and knowledge of various System Development Lifecycle (SDLC) methodologies such as Agile/SCRUM.
• A minimum of two (2) years in the lead role of one (1) or more large complex IT projects.
• Experience in managing and successfully adopted IT project(s) across a multi-location organization.
• Experience in working directly with an IT System Integrator.
• Experience in initiating and supporting projects using the CA Dept. of Technology (CDT) Project Approval Lifecycle (PAL) Processes and procedures and oversight processes for IT projects.
• Understanding of the State budgetary process, legislative and administrative procedures, procurement documents and procedures, and the roles and responsibilities of oversight and regulatory agencies.
• Extensive experience of working with teams of business and technology staff, with an ability to clearly communicate with and persuasively present to a wide variety of audiences.
• Experience managing vendor engagements with specific responsibilities of determining the statement of work, managing the selection process and management of deliverables.
• Experience consulting in the creation, managing and executing of standardized processes across a business analytics and/or project management team.
• Assisting leadership in establishing and institutionalizing an IT Project Portfolio to ensure projects and IT efforts yield the desired business value and the realization of the department or company's core strategies.
• Project Management Professional (PMP) Certification; SCRUM Master Certification; and/or Agile Project Management Certification or formal project management coursework such as PM certification.

Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
Benefits include: Sick Leave, Vacation Leave, 11 Paid State Holidays, one (1), eight (8) hours, Paid Personal Holiday and two (2), (16) hours, Paid Professional Development Days (PDD) per fiscal year; excellent Health, Vision and Dental insurance plans; Medical and Dependent Care Reimbursement Accounts; an Employee Assistance Program; Alternate Workweek Schedules and Flextime; and, enrollment in the CalPERS retirement system.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://www.dsh.ca.gov
Human Resources Contact:
Kelli Lile
(916) 651-5667
sacclassificationandpay@dsh.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Office of Human Rights
(916) 573-2727
dsh.eeo@dsh.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Statement of Qualifications
A Statement of Qualifications (SOQ) is required and must be submitted along with your State application. SOQ should include your name with "Statement of Qualifications" appearing below it in the page header, and the header contents should be centered. Each question must be numbered and addressed in the same order as the questions below. Applicants that do not submit the required SOQ may be disqualified.
Requirements for Statement of Qualifications:

• Paper size to be 8 1/2" x 11"
• Left, Right, Top and Bottom Margins to be 1'
• Font Type to be Arial, font size to be 12
• Do not exceed two pages in length

Please respond to the following questions:

Experience in implementing and managing highly visible and complex technology projects with little to no variances in schedule and budget.

Please describe your ability to communicate effectively and work collaboratively with a team of clinical and technical subject matter experts to ensure all business needs are addressed.

Experience presenting technical and non-technical issues, risks, conclusions, and other information related to an IT project, both orally and in writing.

Experience leading multiple programs, while encouraging collaboration and diverse ideas.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical)...