Senior Project Manager - Transportation (Public Works)

Salary: $85,000.00 - $106,000.00 Annually
Location : Charlottesville, VA
Job Type: Regular Full-Time
Job Number: 240200006
Department:Public Works Department
Opening Date: 03/12/2024
Closing Date: Continuous
Bargaining Unit: N/A
General Summary
The Senior Project Manager - Transportation in the Public Works Department oversees the success of projects of substantial cost, scope, and complexity to include, but not limited to: complex skilled and technical work in support of Feasibility, Programming, Design, Construction & Close-Out phases as they relate to the engineering, planning and construction of City-wide transportation projects federal, state and local funded transportation projects that involve multi-modal elements like bike facilities, new pedestrian access and safety features as well as vehicular capacity improvements). Position works with VDOT's LAP (Locally Administered Projects) program, manages VDOT's SMART Scale/HSIP projects as well City funded transportation projects, and may manage consultant Project Managers which oversee the design consultants and contractors.
This position advises management on cost-planning, scheduling, control and productivity analysis, provides financial management oversight, reports on business results, and project impacts on equity. Advises management on work distribution and project rescheduling issues; facilitates internal processes and scoping meetings. Guides the work of a team of Project Managers. Primarily and most frequently the work done here is performed independently under the general direction of a Division Manager or Department Head.
The preferred hiring range for this position is between $85,000.00 - $106,000.00 Annually.

• One-time hiring bonus: $5,000($2,500 to be paid out within the first two-weeks of employment and the remainder to be paid out after 6-months of employment).

Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement (up to $34/month), and continuing education/training opportunities.

• For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit
• The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.

Note: This job opportunity is advertised with a closing date of "Continuous." If interested in being considered, an application should be submitted as soon as possible. Applications will be evaluated on a continuous basis. Interviews will be conducted as soon as possible during the recruitment with candidates who are best qualified. Applications may no longer be considered once a candidate to fill the position is identified. This job announcement will close when the position(s) have been filled and may close at any time.
Essential Responsibilities and Duties

• Principle point-of-contact for assigned projects.
• Manages projects through all phases and activities throughout the life of projects which includes serving as team leader and facilitator; serves as the project team leader and facilitator for project meetings.
• Maintains a high level of customer service and communication with stakeholders and key City staff and officials involved with the projects;
• Proactively leads project stakeholders such as the design as the design team and contractor through internal and external bureaucratic requirements to ensure timely project completions.
• For construction-related projects, regularly attends and participates in meetings and presents projects to the Planning Commission and/or the City Council.
• For each project, ensures the development of a Project Plan which identifies and defines the scope and objectives of each project. The Project Plan considers stakeholder needs, defined budgets, City policy, compliance with laws, regulations, standards, or procedures and other requirements. In doing so, the Senior Project Manager may be required to become familiar with stakeholder/customer work processes, equipment, and facilities.
• Develops or coordinates detailed project work schedules and project cost estimates.
• Coordinates the acquisition of easements and right-of-way agreement as required.
• Participates in the recommendation and selection of out-sourced consulting services required for projects which may include design professionals, right-of-way agents, technology specialists, acquisition of agreements, and others.
• Works in conjunction with other City department and subject-matter-experts, local jurisdictions, and utilities organizations to proactively navigate regulatory and statutory requirements that could negatively impact project budgets and schedules.
• Responsible for development and compilation of the project team including, but not limited to: design professionals, cost estimating professionals, inspectors, and expertise of other City divisions and departments;
• Ensures that meeting minutes are maintained throughout the project lifecycle to provide continuity and historical documentation.
• Plans and monitors project activities to mitigate risk.
• Maintains a high level of communication with stakeholders and staff; and, escalates issues, as appropriate, for senior management consideration.
• Other Essential Functions:
  • Manages risk exposure
  • Manages financial tracking and data
  • Manages review and approval processes for projects requiring regulatory approvals
  • Recognizes areas for internal improvement using data and develops plans for implementation
  • Reviews and approves pay applications
  • Reviews and recommends change orders
  • Ensures proper document management for projects
  • Develops and manages project teams
  • Mentors/collaborates with teammates to develop as a leader while clarifying roles and responsibilities
  • Reports ongoing project status to supervising manager
  • Develops and manages Division/Department standards for data storage and management

Performs other related duties as assigned.

Education, Experience and Skills
Minimum Qualifications:

• Any combination of education and experience equivalent to a Bachelor's degree from an accredited four-year college or university in the field of architecture, architecture, engineering, construction management or a related field.
• Minimum of seven (7) years of comprehensive project management experience in full life-cycle transportation project management, including experience in directing and leading project teams.
• Requires a valid Virginia driver's license by employment start date. (To view our driving eligibility requirements, visit )

Preferred Qualifications:

• Master's Degree in a related field preferred.
• Preference for seven (7) to ten (10) years of experience directing/managing a variety of complex and challenging project assignments of significantly large scale and considerable cost.
• Preference for familiarity with Virginia Department of Transportation (VDOT) projects, Professional Engineer (PE), and/or Project Manager Professional (PMP).

Skills: Requires a comprehensive, intensive practical knowledge of substantive project management principles, practices, methods, approaches, procedures, and a technical knowledge base of sufficient depth and breadth in a variety of complex and challenging project assignments of significantly large scale and considerable cost. Strong technical reading and writing skills including reading, comprehension, and development of construction documents such as drawings, specifications, and contracts. Strong skill in computer software (i.e., Microsoft Office, Microsoft Project, Adobe Acrobat, and other software pertinent to project management). Proficient in procurement of goods and services within the bounds of the Virginia Public Procurement Act, and, relevant City of Charlottesville ordinances. Proficient and experienced in planning, managing, and forecasting project budgets throughout the life of the projects. Knowledgeable of the respective industries and markets from which implementation of the projects will be performed (e.g. data storage and security, construction, etc.). The Senior Project Manager shall have broad knowledge of its industry, regional market conditions, and service providers within its market region. Skilled at reading and evaluating project documents (e.g. construction documents and specifications), and correctly determining if the delivered project documents satisfy programmatic requirements of a project.
Physical Conditions & Additional Information
Physical requirements for this position as outlined by the Department of Labor: LIGHT WORK: Ability to lift up to 20 lbs. occasionally and/or up to 10 lbs. frequently and/or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for Sedentary Work.
The majority of time spent in this position involves inside work, however position may be exposed to extreme temperatures, extreme brightness, allergens, and/or exposure to conditions typical of active construction sites on a regular basis. The position also may require regular use of a ladder/step stool and driving a city vehicle. The noise level in the work environment is usually moderate.
This position may be required to work weekends, nights, holidays, emergency on-call and/or weather-emergency on-call. Position may be subject to emergency call and be able to be contracted by phone in case of emergency.
SUMMARY OF EMPLOYEE BENEFITS
Updated July 1, 2022
Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.
1. LEAVE:

• Vacation:
  • 3.09 hours accrued biweekly -- 0 - <3 years
  • 3.85 hours accrued biweekly -- 3 - <5 years
  • 4.62 hours accrued biweekly -- 5 - <10 years
  • 5.40 hours accrued biweekly -- 10 - <15 years
  • 6.16 hours accrued biweekly -- 15 - <20 years
  • 6.93 hours accrued biweekly -- 20 - <25 years
  • 7.70 hours accrued biweekly -- 25+ years

Sick:

• 4.62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation

Holidays:

• 14 paid holidays per calendar year (13 observed and 1 floating)

2. INSURANCE:

• Aetna Medical -
  • Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire:
    • HMO: $0 premium for employee only coverage
    • POS 1: Employee-only premium of $36.28 per biweekly pay
    • POS 2: Employee-only premium of $13.02 per biweekly pay
      • (Dependent coverage is available but the cost of the premium is not subsidized.)

Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand)

Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand)

• Dental (Delta Dental)
  • No cost for employee only coverage. Dependent coverage is available but the cost of the premium is not subsidized.
  • Diagnosis and Preventive -- 100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50%
  • Primary -- $50 deductible, 80/20
  • Prosthetic & Complex Restorative -- $50 deductible, 50/50
  • $1,500 maximum annual benefit
  • $1,000 Orthodontic Benefit

MetLife Vision Plan: Optional

• Employee only coverage: $2.50 bi-weekly; Dependent coverage also available at differing rates.
• Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay;
• $130 allowance for frames, after co-pay, plus additional discounts where accepted.

Life:

• Two times annual salary (paid by the City)
• Optional supplemental life available for employee, spouse, dependents (paid by employee)

AFLAC: Optional

• Cancer/accident/short term disability/intensive care insurance (paid by employee)

• Long Term Disability
  • Protection from income loss due to long-term illness or injury (paid by the City)

3. RETIREMENT: The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS. There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan.

• Pension:
  • Choose from two options:
    • A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5 year vesting period and an employee contribution of 5% of salary.
    • A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to...