Senior Office Assistant-Recreation

The Town of Mamaroneck is seeking to fill the full-time position of Senior Office Assistant in the Recreation Department located at the Town Center, 740 W. Boston Post Road, Mamaroneck, N.Y. 10543.

NOTE: This is a Westchester County Civil Service position. Requirement of employment, involves the ability to qualify and pass the civil service exam offered for this title.

For more information on the civil service requirements, please visit: https://www.westchestergov.com/hr/onlineexam/PE/OC/68474.htm

DESCRIPTION:

Under the direct supervision of the Superintendent of Recreation and Assistant Superintendent of Recreation, this position performs a wide variety of general office/clerical and financial record keeping functions associated with a recreation department and its programs. Maintains electronic and hard copy departmental files and records. This position requires skill in the operation of a computer using various software applications. The Senior Office Assistant - Recreation functions in an "office manager" role with wide latitude and responsibility for daily office operations. The incumbent must have knowledge specific to the Recreation Department and is expected to be capable of exercising independent judgment over most matters because the Superintendent and other professional staff are out of the office for extended periods of time. Incumbents of this position have a considerable amount of public contact in person and over the phone. Supervision may be exercised over a small clerical staff. Does related work as required.

DUTIES AND RESPONSIBILITIES:

• Provide general office administrative and clerical support for the department.
• Answer, respond to, or transfer phone calls, emails, and mail.
• Manage office revenue, generate financial reports, and prepare daily deposits for the Comptroller’s Office.
• Provide customer service for those coming into the office for registration.
• Create, edit, update, and disseminate various media materials including reminders, announcements, cancellation, flyers, brochures, newsletters, website, and social media.
• Assists with preparation and maintaining of the Recreation Commission agendas, correspondence, and minutes.
• Maintain and update department files, receipts, records, mailing lists, email lists including the workflow of archived files and schedule for shredding.
• Assists with preparing timesheets and entering department payroll for seasonal and part-time employees.
• Assists department staff with ordering, billing and vouchering for materials and supplies.
• Composes, proofreads, edit, letters, memos, and correspondence for signature.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES, AND ATTRIBUTES: Good knowledge of modern office terminology, procedures, business arithmetic and business English; familiarity with the procedures used in keeping financial records and in handling and recording cash; ability to manipulate a standard alphanumeric keyboard at a rate of 35 words per minute; ability to use computer applications such as spreadsheets, word processing, calendar, e-mail and database software; ability to understand and carry out oral and written directions; ability to read, write, speak, understand, and communicate in English sufficiently to perform the essential duties of the position; ability to prepare flyers and announcements; ability to plan, organize and prioritize work flow; ability to deal effectively with the public; resourcefulness; accuracy; tact; good judgement; physical condition commensurate with the duties of the position.

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of a high school equivalency diploma and four (4) years of experience where the primary function of the position was performing general office/clerical work, two (2) years of which must have included the use of computer applications to maintain automated records or produce correspondence, spreadsheets, forms, reports or other documents, including or supplemented by two (2) years of experience which involved public contact*.

COMPENSATION & BENEFITS

The starting compensation range for the Senior Office Assistant - Recreation position is $59,798 - $63,375 depending on qualifications and experience. The benefits package includes medical, dental and vision coverage for individual or family, paid vacation, sick leave and paid holidays. The Town participates in the New York State & Local Retirement System. Additional information about the retirement system can be found at www.osc.state.ny.us/retirement.

If interested in being considered for the position, please fax, mail or email your cover letter and resume Friday, March 8th, 2024 to:

Connie Green O'Donnell

Deputy Town Administrator

Town of Mamaroneck

740 W. Boston Post Road

Mamaroneck, NY 10543

(914) 381-7812

(914) 381-7809 (fax)

cgreenodonnell@townofmamaroneckny.org

Job Type: Full-time

Pay: $59,798.00 - $63,375.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Do you meet the minimum requirements listed in Westchester County Civil Service minimum requirements section?
• Do you have at least two years experience with public contact or customer service?

Education:

• High school or equivalent (Required)

Experience:

• office/clerical: 4 years (Required)

Work Location: In person