Senior Manager, Meeting & Events

Senior Manager, Meeting & Events
United States - California - Foster City
Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.
Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.
When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible
For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site to apply for this job.
At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.
We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description
As the Senior Manager, Meetings & Events, this role is to manage all aspects of internal meeting planning for Gilead Sciences, which may include national, commercial and leadership meetings. This role is responsible for the strategic implementation and coordination of all event planning functions, including collaborating with key internal stakeholders and external vendors to ensure operational excellence and high-level outcomes are met with sustained engagement of attendees.
Job Responsibilities

• Independently manage and execute internal meetings and events for Gilead participants.
• Provide internal cross-functional leadership for all aspects of event development and execution, including but not limited to, overall attendee/logistics management, executive communication, and approval on key aspects of events while demonstrating leadership of cross-functional planning committee to drive decisions and actions.
• Consistently develop innovative solutions to complex challenges.
• Partner with peers and vendors to ensure consistent alignment across events and multiple therapeutic areas.
• Lead logistical pre-event planning, onsite execution, and post event wrap-up to include surveys, debriefs, SOP documentation, budget reconciliation.
• Manage budget of respective executed events and make budgetary decisions based on experience and perceived value.
• Evaluate vendor services and venues according to industry standards and stakeholder requirements; communicate and gain buy-in on recommendations.
• Oversee vendors for logistics, production, and audio-visual elements appropriate for events. Ensure vendor deliverables and timelines are successfully met to expectation.
• Develop and manage project timelines and action plans in collaboration with cross-functional partners and ensure all deadlines are met with successful outcomes.
• Interact regularly with senior stakeholders and executives, understanding their goals and objectives for various events and take a proactive approach to planning and executing current and future events.
• Evaluate and update or establish procedures relating to SOP maintenance around key activities for events to improve overall efficiencies, streamline execution and measure effectiveness.
• Mentor other employees on strategic event planning and project management.
• Responsible for strategic projects that impact the broader team and organization. Ability to think and showcase an enterprise mindset.

Knowledge & Skills

• Extensive understanding and application of event planning principles, concepts, practices, and industry standards.
• Demonstrate skills within analytical expertise, influence and initiative.
• Initiative within planning - operates outside the scope of expectations and is proactive in taking on additional cross-functional responsibilities to improve efficiencies within the meeting and event department.
• Strategic thinking - demonstrates strategic orientation by recognizing simpler patterns in complex situations and projecting outcomes.
• Proactively identifies gaps and areas of opportunity and drives recommendations for change to streamline and improve overall efficiencies.
• Strong communication skills with an ability to articulate complex ideas clearly and concisely to senior executives.
• Execution and problem-solving skills under pressure is core to this role.
• Able to be successful working independently as well as within the context of a team.
• Able to establish effective working relationships with a diverse range of stakeholders including experience working with C level executives.
• Flexible in a fast-paced setting with competing and ever-changing tasks and exhibit calm under pressure.
• Proficient in Microsoft Office suite.
• Comfortable embracing new technologies and digital tools such as financial management, work order management, mobile app technologies and Cvent.

Basic qualifications:

• Bachelor's degree and eight years' experience
  OR
• Masters' degree and six years' experience
  OR
• Ph.D.

Preferred qualifications:

• 10+ years of related experience preferred
• BS or BA degree in event management, hospitality & tourism management or equivalent - strongly preferred
• Significant meeting and event management experience
• CMP/CMM Preferred

People leader accountabilities

• Create inclusion - knowing the business value of diverse teams, modeling inclusion, and embedding the value of diversity in the way they manage their teams.
• Develop talent - understand the skills, experience, aspirations and potential of their employees and coach them on current performance and future potential. They ensure employees are receiving the feedback and insight needed to grow, develop and realize their purpose.
• Empower teams - connect the team to the organization by aligning goals, purpose, and organizational objectives, and holding them to account. They provide the support needed to remove barriers and connect their team to the broader ecosystem.

The salary range for this position is: $154,020.00 - $199,320.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.
For additional benefits information, visit:
https://www.gilead.com/careers/compensation-benefits-and-wellbeing
* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
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As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.
For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.
NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
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PAY TRANSPARENCY NONDISCRIMINATION PROVISION
Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.
Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.
For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site to apply for this job.
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