Senior Executive Coordinator

Senior Executive Coordinator

Office of the President

Stateside Exempt, Grade 2.1

Location: Adelphi, MD (Four Days in Office, One Telework)

Senior Executive Coordinator supporting President

The Senior Executive Coordinator is responsible for ensuring the effective and efficient operation of the matters of the university president. Administrative and logistical support includes drafting correspondence and/or refining reports, letters, or emails; coordinating meetings, conference calls, travel, and events; and maintaining records. Must possess the highest level of confidentiality and a keen ability to navigate the demands of a dynamic office environment.

SPECIFIC RESPONSIBILITIES INCLUDE:

• Scheduling and Administrative Support: Strategic management and oversight of the President to ensure extensive and effective calendar management to concentrate the efforts and priorities on strategic initiatives. Works closely with the President and Director of Executive Support to keep them well informed, briefed and prepared of upcoming commitments and responsibilities to include follow up as appropriate. Principal point of contact for President and ensures proper handling and screening of calls and other inquiries to ensure adequate oversight and coordination. Prioritizes conflicting needs and handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressure
• Writing and Communication: Draft and format letters and emails as appropriate for general and routine correspondence including potentially confidential information, for both internal and external audiences
• Event and Project Management: Work with the Director of Executive Support and Operations and University Events to offer wholistic support to the university president and office staff in coordination of organizational-wide events, meetings, and retreats; attend meetings and take notes as requested ensuring follow-up items are handled and/or communicated to the appropriate parties
• Prepare for daily meetings and events, including preparing agendas, gathering content and research that has been prepared by relevant teams, and as needed preparing new
  materials, and policy briefings. Coordinate with internal and external communications on talking points, speech drafts, and presentation
• Make travel arrangements, manage expenses, and receipts

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor's degree and 5-7 years progressively responsible executive level experience supporting a senior level executive, experience managing and coordinating complex executive calendar with the ability to operate in fast-paced environment with complex demands for information. Ability to work independently and is a team player. Strong organizational skills.
• Must have excellent calendar management skills and experience managing an extremely active calendar; excellent writing skills, including writing for a number of audiences in a variety of formats, including meeting minutes and strategic documents. Must be advanced in the use of Microsoft Outlook (mail and calendar), Word, PowerPoint, and Excel; and intermediate knowledge of other apps in the O365 app suite, web search tools with the ability to learn new technologies and software as needed. Relationship Management: Builds relationships with executives, their support staff, team members and other constituents crucial to the success of the university. Provides a bridge of smooth communication between the president and internal departments. Demonstrates leadership to maintain credibility, trust, and support with leadership.

All submissions should include a cover letter and resume. UMGC offers competitive compensation and comprehensive benefits for qualifying positions, such as tuition remission, generous leave and healthcare. For detailed benefits information, please visit: https://careers.umgc.edu/benefits.html.

The University of Maryland Global Campus (UMGC) is an equal opportunity employer and complies with all applicable federal and state laws regarding nondiscrimination. UMGC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, ancestry, political affiliation or veteran status in employment, educational programs and activities, and admissions.

University of Maryland Global Campus (UMGC) is committed to helping safeguard the health of its faculty, staff, students, contractors, and guests. Because vaccinations reduce the spread of SARS-CoV-2-the virus that causes COVID-19-all prospective UMGC faculty (full-time and adjunct) and staff are strongly encouraged to be fully vaccinated and current with the recommended boosters. As always, operations at our military locations in Europe, Asia, and stateside will follow the guidance of the U.S. Department of Defense and local commands, and may require proof of full vaccination, unless an exception is approved as a reasonable accommodation based on disability or religion. If so, a copy of their Approved Exception Letter must be provided before the start of their employment. Failure to provide proof of vaccination or show proof of exception may result in the offer of employment being rescinded.

Workplace Accommodations:

The University of Maryland Global Campus Global Campus (UMGC) is committed to creating and maintaining a welcoming and inclusive working environment for people of all abilities. UMGC is dedicated to the principle that no qualified individual with a disability shall, based on disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of the University, or be subjected to discrimination. For information about UMGC's Reasonable Workplace Accommodation Policy or to request an accommodation, applicants/candidates can contact Employee Accommodations via email at employee-accommodations@umgc.edu.