Senior Corporate Events Specialist

WHY Jewelers Mutual:

We are a financially secure, exceptionally positioned, and intellectually curious company driven by our core values of Agility, Accountability and Relevancy!  We continue to raise the tide of the jewelry industry we’ve served since 1913 through our innovative people, our unyielding customer commitment, and evolution of our products and services to be the most trusted advisor to all we serve. 

With a generous benefits package, office locations throughout the United States, and a mantra of “making your mark today”, consider evolving your career and shining bright with Jewelers Mutual Group!   

This role is responsible for managing the planning and execution of all trade shows and external industry events.  This includes developing and maintaining event project plans to ensure all business needs are met.  Additionally, this role includes daily marketing responsibilities ensuring a commitment to excellence and continuous improvement.  

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 

Tradeshows & Events 

• Oversee material management for all tradeshows this includes, but not limited to:
  • Ordering and organizing tradeshow and promotional materials
  • Packing and sending to shows
  • Create a tracking system to know where our materials are and when they’re expected to return
• Tradeshow management (pre, during, post activities) includes, but not limited to:
  • Manage and attend tradeshows annually – including regular weekend travel as most shows fall on weekends
  • Coordinate reservations, orders, and communications
  • Assist in tracking of event related project management tasks
  • Plan 40+ shows a year, reserve 100+ hotel reservation, 100+ attendee registrations - Each requiring material shipping, furniture and electrical orders for all booths, material handling agreements, badge registrations
• Attend site visits for event/trip selection
  • Gather details and create strategy decks/overviews for executive sell-in and approvals
  • Co-creation of trip agenda and on-site experience
• Manage event logistics
  • Coordinating movement of attendees from event to event
  • Set up for receptions
  • Staff Welcome table
  • Act as on-site go-to for help for booth staffers, executives on site, and agent needs
  • Monitor transfers, hotel blocks, and flights for attendees
  • Participate in planning calls to coordinate trip details with travel partner / hotels
  • Lead and organize know before you go calls
• Ensure consistent communication with vendors and guests regarding event details
• Co-Manage the Events/IR Budget
  • Help track and rationalize spend against forecast for each show
  • Process - submit, code, ensure approval - of all show related invoices and work with VMO as necessary
  • Enter charges into budget spreadsheet for tracking and reconciliation
  • Track expenses and purchase all show materials, including ordering, shipping, and printing
• Provides coaching and mentoring to staff members

Marketing 

• Responsible for submitting briefs for event materials needed
• Support event coordination pre, during, post-show across other marketing channels
• Attend weekly team meetings and contribute to action items as needed
• Support and access Salesforce for reporting and updates including but not limited to:
  • Pull tradeshow related reports
  • Manage association and membership lists
• Compile contact lists for marketing efforts
• Process invoice payments to vendors
• Share in the end-to-end project management of Association Ad’s and show Ad’s while working closely with industry partners and key contacts/stakeholders for content, while ensuring all artwork is on time and on brief

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

QUALIFICATIONS 

• Bachelor’s degree preferred.
• Must have 4+ years of related experience. Equivalent combination of experience and education may be considered. 
• Experience supporting a marketing or sales team (or similar fast-paced environment) is preferred
• Must be proficient at MS Office Suite, including PowerPoint and Excel
• Salesforce experience is preferred
• Ability to travel up to 20% and on weekends
• Self - starter who can work independently and without direct supervision
• The ability to handle multiple priorities and be comfortable with deadlines
• Excellent skills with paying attention to details and experience seeing a project through end-to-end
• Experience with budget and cost tracking
• Client service a plus
• Inquisitive and comfortable asking questions
• Team player

CERTIFICATES, LICENSES, REGISTRATIONS 

None 

• Prolonged periods sitting at a desk and working on a computer.
• Occasionally required to stand; walk; use hands to finger, handle, or touch objects or controls; and talk or hear.
• Ability to travel up to 20%