Senior Construction Coordinator (Housing Construction Coordinator, Sr) - Limited Duration

Salary: $41.23 - $54.66 Hourly
Location : Portland OR 97201, OR
Job Type:Limited Duration
Job Number: 2024-00389
Bureau: Portland Housing Bureau
Opening Date: 03/25/2024
Closing Date: 4/8/2024 11:59 PM Pacific
The Position
The Portland Housing Bureau is hiring two (2) Senior Construction Coordinators.
Job Appointment: Limited term. Persons appointed to limited term positions will be designated as regular or temporary employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources.
Work Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available.
Work Location: Hybrid. In-person work is to be conducted at 1900 SW 4th Avenue, Portland, OR 97201. Fieldwork is also required, which includes visiting multiple sites throughout the City as needed. Remote work must be performed within Oregon or Washington. For more information, click here.
Benefits: Please check our benefit tab for an overview of benefits for this position.
Union Representation: This classification is represented by the District Council of Trade Unions (DCTU). To view this labor agreement, please click here. Applicants start at the entry salary rate. If you are a DCTU-represented employee, see the labor agreement for additional information or talk to your union representative.
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to attach a cover letter and resume.
Position Summary
The Senior Construction Coordinator (SCC) is part of PHB's Housing Development and Construction Services (HDCS) team which implements the City's affordable, multifamily housing strategy and the deployment of its resources by providing support to developers through public-private partnerships. As such, the SCC is responsible for a wide variety of professional and technical duties in the analysis, compliance, coordination, and monitoring of publicly funded multifamily housing rehabilitation and new construction projects.
The SCC participates in the selection of projects to be awarded funding, attends Owner Architect Contractor (OAC) meetings from award through completion to advise and monitor the project, and works closely with Housing Portfolio Finance Coordinators (HPFC) who manage, negotiate, underwrite and structure housing development projects where PHB is one of a number of project funders. The SCC is responsible for bringing attention to issues related to proposed projects including but not limited to building cost, funding compliance, building constructability, site suitability planning and zoning, green building and development/construction team qualifications. For federally funded projects, the SCC is also responsible for producing Environmental Reviews. During construction, the SCC continues to monitor the project, processes construction draws, and ensures compliance with applicable rules and regulations. At completion, the SCC closes out the project including evaluation of final budgets and determination of cost savings.
SCCs work with a team of peers and a Capital Projects Manager and collaborate with other PHB teams including Housing Investment and Portfolio Preservation, Development Incentives, Risk Analysis and Compliance, and Finance and Accounting. The SCC team is the PHB liaison to the Bureau of Development Services during permitting and inspections and works closely with other bureaus (such as BPS, PBOT, and BES) and project partners to keep projects on budget and on schedule. As such, the SCC is expected to have technical expertise in multifamily real estate development and construction and be knowledgeable on federal, state, and local housing funding programs and their rules, including prevailing wage and accessibility requirements.
As a Senior Construction Coordinator, you will:

• Review and evaluate solicitation proposals and grant applications to recommend funding awards for land acquisitions, rehab/retrofit projects, and new construction developments.
  
• Flag and problem-solve issues related to permitting, building costs, funding compliance or requirements, building constructability, site suitability planning and zoning, and development/construction team qualifications.
  
• Conduct HUD Environmental Reviews and other site assessments to meet PHB funding source and policy requirements, such as green building, contracting, and workforce training and hiring.
  
• Monitor project sources and uses, and process pre-development and construction draws, and determine cost savings as part of the final close-out process.
  
• Participate on committees and initiatives including policy and outreach.
  
• Monitor and report on outcomes for PHB's development policies and funding source requirements, as requested.
  
• Contribute to PHB's Guiding Principles of Equity and Social Justice.

This position requires inspecting construction sites, which includes navigating uneven terrain. A valid driver's license is also required. Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation, which will be evaluated on an individual basis.
Our Ideal Candidate is:

• Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done.
  
• Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, and document solutions.
  
• Values Diversity, Equity, and Inclusion (DEI): Use DEI concepts to guide and inform your work. Experience with inclusive, respectful, and culturally responsive practices.
  
• An Equitable Team Member: Experience promoting and maintaining an inclusive, respectful, and culturally responsive workplace.
  
• Emotionally Intelligent: Motivated, curious, team-oriented, and empathetic. Strong interpersonal skills.

Virtual Zoom Meet & Greet Opportunity
Come meet the hiring manager and the senior recruiter! We'll be talking about the position's duties and responsibilities, day-to-day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.
Tuesday, April 2, 2024
12:00 pm PST (US and Canada)
https://us06web.zoom.us/j/89275980633
Meeting ID: 892 7598 0633
To watch the recording of this information session click .
About the Bureau:
Since 2009, the Portland Housing Bureau (PHB) has worked toward a vision that "all Portlanders can find affordable homes...and have equitable access to housing." To that end, we are charged with developing citywide housing policy, delivering programs that increase the supply of affordable housing and promote stable homeownership, and administering a broad range of federal and local resources. Through our policies, plans, and funding, PHB works to stabilize families in their current homes, provide new affordable housing opportunities, and foster equitable, integrated, and diverse communities.
The mission of the Portland Housing Bureau is to solve the unmet housing needs of the people of Portland. The Bureau accomplishes its mission by building and preserving quality, affordable rental, and owner-occupied housing; supporting and sponsoring programs that help low-income Portlanders find, rent, buy, retain, and repair their homes; bringing together partners and leading them to assess the city's housing needs, choose sustainable solutions to efficiently meet them, and identify how best to pay for them; and reaching out to Communities of Color to ensure their participation in the economic opportunities that quality housing investments create.
Questions?
Amanda Hillebrecht, Senior Recruiter
Bureau of Human Resources
Amanda Hillebrecht@portlandoregon.gov
To Qualify
The following minimum qualifications are required for this position:

1. Experience managing and monitoring complex real estate development, design, and construction, including contracting practices and the integration of housing policies and strategies.

1. Ability to work independently and collaboratively to problem solve and manage multiple complex projects simultaneously and meet deadlines.

1. Experience with the principles of construction project budgeting, value engineering, and project scheduling.

1. Experience with analyzing building plans and specifications, cost estimates, permits and permitting requirements, building and zoning code requirements, ADA requirements, and green building design and certifications.

1. Experience incorporating diversity, equity, and inclusion considerations and maintaining working relationships with internal and external stakeholders such as diverse, under-represented communities, all levels of staff, staff of other agencies, business leaders, and others encountered in the course of work.

Applicant must also:

• A current/valid state driver's license and access to a personal vehicle for fieldwork. Applicants must meet City "good driver" requirements.
  
• Ability to inspect construction sites, which may include navigating uneven terrain and stairs, as well as following safety protocols and properly utilizing protective gear.

Although not required, you may have one or more of the following:

• Five (5) + years of progressively responsible experience in multifamily real estate development and construction or an equivalent combination of training and experience as a multifamily housing developer, project/construction manager, and/or architect team lead.
  
• Two (2) years of experience as a housing development team member at an affordable housing organization or public agency equivalent to the Portland Housing Bureau.
  
• Degree in Architecture, Development, Building/Construction Science, or related field. A Masters degree in a pertinent field may serve in lieu of one- or two-years experience.

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation requests will be evaluated on an individual basis.
The Recruitment Process
STEP 1: Apply online between Monday, March 25, 2024 and Monday, April 8, 2024
Required Application Materials:

• Resume
• Cover Letter
• Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)

Application Tips:

• Your cover letter should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your cover letter.
• Do not attach materials not requested.
  
• All completed applications for this position must be submitted no later than the closing date and time of this recruitment.
  
• All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: Week of April 8, 2024

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.
• Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the for complete information.
• Additional evaluation may be required before the establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of April 15, 2024

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): May

• The hiring bureau will review and select candidates to interview.
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: May
Step 6: Start Date: June

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*
Additional Information
Click here for additional information regarding the following:

• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
• Work Status
• Equal Employment Opportunity

A Career with the City of Portland offers many Employee Benefits
We offer a comprehensive benefits package, including but not limited to

• Health Care (Medical, Vision and Dental)
• Carrot Fertility
• Wellness Benefits
• Life Insurance
• Short- and Long-term disability coverage to eligible employees and their families.
• Employee Assistance Plan
• Flexible Spending Accounts
• Retirement
• Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer
• Family Medical Leave
• City Paid Parental Leave

AND SO MANY MORE!
Benefits may vary depending on bargainin...