Senior Asset Services Coordinator

Essential Duties and Responsibilities:
Administration

• Assist Seattle Asset Services Team with special projects (ie. small building improvements projects which include but not limited to signage updates, furniture installation and upgrade common area amenities)
• Assist in the preparation of company related materials
• Direct janitorial, security and engineering staff as needed
• Answer primary office telephone at all times during business hours as needed
• Assist in the preparation of the annual property budgets for the Asset Services Team
• Initiate tenant notification letters and e-mails as needed, including pre-default email and default letters
• Maintain tenant statement/rent/billback files
• Assist Asset Services Team with Lease Administration and special projects including lease summaries
• Support leasing efforts including vacant space preparation, VTS data management and support, broker commissions and space tours
• Assist in planning all tenant events, parties, gifts
• Maintain budget tracking and monthly TRE spreadsheet
• Assist Senior Vice Presidents with expense reports as needed
• Assist in all aspects of property maintenance
• Act as emergency administrator for the office, including, but not limited to, maintenance of the defibrillator agreements, emergency backpacks, monthly emergency checklists and maintaining resource forms

Contract Administration

• Participate in bid process when searching for new vendors
• Assist in preparation/execution of all construction contracts, vendor service contracts and purchase orders
• Support capital and tenant improvement jobs by following internal processes and document tracking
• Assist with review and approval of tenant improvement plans, and monitor/assist with construction execution of plans
• Maintain spreadsheets in conjunction with ARE Vendor Contracts Team to track all current contracts in region
• Maintain current and complete (all limits, coverage types, expirations and additional insured) certificates of insurance for all tenants and all vendors

Accounts Payable & Accounts Receivable

• Research invoices in JDE/Insight/NEXUS when necessary
• Code / process invoices in Nexus online system including scanning and coding invoices into Nexus Payables system
• Notify contractors/vendors of appropriate remittance address
• Prepare utility cost/consumption reports when necessary
• Assist with monthly Accounts Receivables process
• Review and edit tenant bill backs in conjunction with TRE Pools

Building Management Assistance

• Assisting, under the guidance of the Senior Asset Manager, with the following day-to-day operation duties, including but not limited to:
• Support day-to-day tenant issues; triage ongoing issues and escalate to senior property manager where appropriate
• Coordinate and dispatch on site engineering activities for day-to-day operations
• Consistently search for ways to improve/enhance operational environment/asset in order to improve overall experience

Qualifications and Experience:

• Bachelor's degree in Business, Accounting, or Finance
• 3 years of experience in property management and/or real estate
• Strong accounting background and familiarity with lease provisions and lease administration
• Proficient in MS Office (Word, Excel, PowerPoint)
• Experience with JDE, Yardi (or other property management account software).
• Exceptional communication and people skills
• Strong customer service skills and positive attitude
• The expected base salary range for this position is $80,000 USD to $90,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the consideration of many factors, which may include, but are not limited to: the individual's knowledge, experience, education, qualifications, skills, job location, and the Company's compensation practices. Please see a summary of our benefits here: https://benefitssummary.blob.core.windows.net/benefitshosting/Benefit_Summary_for_WA_Candidates.pdf