Senior Administrative Associate

Mission Statement 

Jacobs provides field, range, testing, chemical, and biological laboratory support to the U.S. Army at the West Desert Test Center (WDTC) located at Dugway Proving Ground (DPG), UT. As a major test site for the U.S. Army Test and Evaluation Command, the WDTC is responsible for the test and evaluation of chemical and biological (CB) defense systems, incendiary and smoke/obscuration munitions systems, and related operational concepts.
In addition to these responsibilities, we also support non-CB testing at the WDTC for the DOD and other Federal agencies, including environmental assessment/impact evaluation and munitions demilitarization.

Our Dugway Operation was established in 2004 with the award of the Field, Range, Chamber, and Laboratory Support Services (FRC&LSS) contract to Jacobs. Through the FRC&LSS contract, we have integrated with Mellor Engineering, TOPE, and JRAD with a composite staff size of more than 170 personnel.

Job Description and Requirements:

We have a fantastic opportunity for a highly motivated Senior Administrative Associate to join our team in Dugway. We are looking for a master multi- tasker with excellent communication skills and an upbeat attitude. The successful candidate for Senior Administrative Associate should have eight (8) years  of administrative experience in one or more of the areas of procurement, logistics, property control, accounts payable, planning and forecasting with four (4) of the years in supervision of others.

Preferred Skills and Qualifications

• Eight years of Administrative Associate
• Supervision of others.
• Excellent computer skills and proficiency in Microsoft Suite.
• Knowledge of SharePoint and MS Teams environment would be an advantage.
• Booking travel for associates.
• Attention to detail.
• Accurately review, code, and process vendor invoices
• Review and reconcile invoices discrepancies.
• Audit and process credit card bills.
• Maintain and organize travel related documentation.

Required Clearance: Must be able to obtain and maintain a Secret Security Clearance.

Essential Functions for Position

(Must Add Job Specifics)

Physical Requirements 

Mostly sedentary, sitting for long period of times.  Must be able to work independently and with a group of people. Works extensively on computer with exposure to monitor light.  May be required to lift to 20 lbs.

Work Environment 

Must embrace Beyond Zero/Safety principles of Jacobs to include adhering to safe work practices and standards while performing daily tasks, taking responsibility for own and coworkers' safekeeping and encouraging others to work safely.

Equipment and Machines 

Attendance 

• Regular hours will be between Monday-Thursday 7:00 a.m. - 5:30 p.m. 
• Punctuality and regular attendance are necessary to meet deadlines
• Must exhibit flexibility of work hours to adjust to surge situations based on critical mission requirements.

Other Essential Functions 

Must maintain a positive work atmosphere by behaving and communicating in a manner to get along with customers, clients, co-workers and management. Must perform work activities requiring interaction, negotiating, instructing, supervising, persuading or speaking with others. Must be able to work under supervision and respond appropriately and professionally to criticism from a supervisor.

Attendance - Must be able to work within the shift hours of 7:00 a.m. to 5:30 p.m. Monday - Thursday at Dugway Proving Ground. May be required to work long and unusual hours based on business needs.

With the exception of STD/LTD/FMLA & approved time off, attendance is considered essential.

Punctuality and regular attendance are necessary to meet deadlines.

Equipment and Machines - Standard office equipment and machines: personal computer, scanner, copy machine, telephone, printer, fax machine, and other office equipment including desk supplies.

Other Essential Functions:

Must be a US Citizen.

Must pass pre-employment drug testing.      

Must be able to secure and maintain a Secret security clearance. 

Must be able to read and write effectively in English.

Travel requirements - May be required to travel but will be infrequent.