Senior Administrative Assistant

Position Summary: The Senior Administrative Assistant will provide high-level administrative support by conducting research, handling information requests, performing clerical functions, and office management. This role involves advanced administrative tasks and requires excellent organizational, communication, and leadership skills.

Second, Harvest Food Bank (SHFB) believes that each employee contributes significantly to the company's success; that contribution should not be limited by the work identified, assigned tasks, and overall responsibilities. Employees must offer their talents, expertise, and services whenever necessary to achieve company goals.

Responsibilities

• Manage and maintain the Chief Regional Officer’s schedule, appointments, and travel arrangements. Handle confidential documents and correspondence. Assist with coordinating Advisory Committee meetings for Lafayette and Lake Charles and taking meeting minutes. Manage company vehicle schedule.
• Conduct research, compile data, and prepare reports or presentations. Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail.
• Act as the point of contact between executives and internal/external stakeholders. Coordinate and oversee office procedures.
• Facilitate communication within the office and with external contacts. Answer and direct phone calls and emails. Draft, proofread, and edit correspondence and communications.
• Maintain and organize electronic and physical filing systems. Ensure accuracy and compliance with established procedures.
• Address administrative issues and inquires; recommend improvements in office efficiency. Assist colleagues whenever there is an opportunity to do so.
• Comply with all SHFB policies and procedures.
• Maintain a professional and courteous demeanor at all times; show good judgment and discretion.
• Perform other duties and special projects as assigned to meet company needs.

Qualifications

Education: 3+years' of experience in an Administrative Assistant role

Experience: Proven experience as a Senior Administrative Assistant or similar role, with at least five years of experience in administrative support positions.

Skills and Capabilities:

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication abilities. Strong interpersonal skills and the ability to interact effectively with individuals at all levels.
• Exceptional organizational and multitasking skills with the ability to prioritize tasks.
• High level of accuracy and attention to detail in all work aspects.
• Capable of working independently with minimum supervision.
• Ability to comprehend and follow instructions with the ability to “think on your feet.”
• Must have own transportation and a valid driver’s license.
• Commitment to company mission and values.

Allowable Substitutions: A combination of education, experience, and/or training that provides the required knowledge and skills for the position may be considered in lieu of education and/or experience at the company’s discretion.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Executive administrative support: 3 years (Preferred)

Work Location: In person