- MAJOR RESPONSIBILITIES The Senior Administrative Assistant provides a variety of advanced administrative support as needed specific to assigned executive and executive’s areas of responsibility * Manages schedules using electronic calendar system. * Arranges various meetings and workshops including internal and external participants. * Coordinates travel arrangements and prepares itineraries. * Compiles data and assists in preparation of ongoing, periodic, or special reports/presentations. * Coordinates ongoing, periodic, or special projects as applicable to specific executive/leadership team/business unit. * Provides administrative support to meetings and committees as assigned. * Participates in team concept providing cross-coverage in department. * Advance skills in Excel and Powerpoint
- GENERAL DUTIES * Organizes and maintains file system. * Places and screens phone calls. * Opens and sorts mail. * Performs incidental word processing/typing, photocopying and faxing. * Deals appropriately with confidential situations and materials. * Participates in meetings and work groups as needed. * Creates a professional demeanor with internal and external customers ensuring that the service standards of BCW are maintained at all times.
- Performs other duties as assigned
- Complies with all policies and standards
- High School Diploma required
- equivalent required
- Advanced education in business or administrative training preferred
- 4-6 years 3-5 years experience in a progressively responsible administrative support role, preferably working with senior management required
- Familiarity with health care environment preferred
- Excellent secretarial and administrative skills with a high level of proficiency in the use of the computer and Microsoft office products required
- Exceptional interpersonal and customer service skills with the ability to maintain rapport in a confidential manner within and outside the organization with all levels of management and staff required
- Ability to work under minimal supervision required
- Ability to independently assess and problem-solve complex situations utilizing sound judgment and critical thinking skills required
- Proven organizational and prioritization skills with the ability to multi-task and handle complexity required
- Excellent verbal and written communication skills required
- Personal computer and printers required
- Fax and copy machines required
- Multiple phone lines required
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