Senior Administrative Assistant

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
 

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan 
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
   

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary:

This position is responsible for coordinating and managing the hiring and onboarding process as well as addressing pay related needs for Vail Mountain Ski & Snowboard School. Once the Ski & Snowboard School is onboarded for the season, the responsibilities will shift to instructor payroll processes, assisting with employee paperwork, training administrative support, staff communication and data entry.

Job Specifications:

• Outlet: Hiring & Payroll - Ski & Snowboard School
• Expected Pay Range: $20.80 - $28.49  / hour
• Shift & Schedule Availability:  Full Time
• Skill Level: Intermediate, Advanced   

Job Responsibilities:

• Work cohesively with Ski & Snowboard School Admin team, Skier Services Leadership team, TASS, and other departments as needed to meet and determine appropriate hiring targets.
• Create job requisitions, post, conduct video interviews and manage the applicant flow in Success Factors.
• Develop ongoing relationships with candidates throughout the onboarding process acting as primary point of contact through first day of training.
• Responsible for managing the employee housing allotment for the Vail Ski & Snowboard School department.
• Coordinate with Ski & Snowboard School leadership staff to ensure accurate and timely payroll including audits as needed.
• Edit and input time and labor, including correcting exceptions and employee payroll for the Ski & Snowboard School.
• Assist Administration and Training Team as needed, including beginning and end of season duties.
• Work with stakeholders throughout Vail Mountain and Vail Resorts.
• Communicate and model the importance of safety.
• Role model and bring to life the company's values of; Serve Others, Do Right, Drive Value, Do Good, Be Safe, Have Fun and Be Inclusive.
• Promote school, resort and company initiatives.

Job Requirements:

• High School Diploma.
• Must be able to speak, read and write English fluently. Verbal communication in person and via telephone with guests, instructors and management is required.
• Must be detail oriented and have strong organizational and communication skills
• Strong Microsoft Suite skills

Preferred:

• Ability to speak Spanish
• 1-3 years of Ski & Snowboard School experience or similar high volume seasonal industry
• Working knowledge of company systems—Peoplesoft, Successfactors, Application Manager
• Passion for welcoming individuals to our industry, organization, country and community
• Competence in Canva and Power Point

The expected pay range is $20.80 - $28.49. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  500958
Reference Date: 03/18/2024 
Job Code Function: Administrative