Senior Accounts Payable Specialist

Position Summary:
This position is responsible for performing Accounts Payable processing: entering, processing, verifying, and reconciling invoices; completing timely payments; managing vendor records; responding to questions and research requests; processing employee expense reimbursements; and processing corporate credit cards. Additionally, this position will assist in general ledger reconciliations, data analysis, identify opportunities for process improvements, and support the completion of department projects as needed.
Essential Duties and Responsibilities

• Manage the overall Accounts Payable process which includes receipt of invoices, assigning general ledger account numbers, entering invoices into Accounts Payable system, obtaining authorized payment approvals, processing timely payments, reconciling discrepancies, and follow-up when necessary, within the established service level agreements;
• Receive, research and resolve a variety of routine internal and external inquiries concerning purchase orders, invoice and/or payment status; ensures timely resolution and communication to appropriate persons
• Provide great customer service to internal stakeholders and vendors;
• Process employee expense reimbursements after verifying the statements contain appropriate authorized approvals;
• Process corporate VISA expense statements timely to avoid late payment fees and interest after verifying the statements contain appropriate authorized approvals;
• Prepare invoices and expense statements for scanning;
• Monitor "on-hold" invoices to ensure department management is reviewing and approving invoices timely; follow-up directly with departments as needed;
• Verify vendor accounts by reconciling monthly statements and related transactions and resolve vendor discrepancies over bill payments;
• Ensure vendor records are kept current; request changes be made to the Accounts Payable vendor records as needed;
• Provide invoice/payment support for annual audits
• Assist with month-end activities, reconciliation and variance review
• Prepare/review the 1099-MISC and 1099-NEC forms
• Collaborate with team members, business partners, and vendors to build strong relationships and serve as a trusted and reliable resource partner and to ensure deliverables and deadlines are met
• Peer-to-peer training and leadership
• Drive continuous AP process improvement by proposing and executing process efficiencies
• Partner with Accounting, Procurement, suppliers, and business stakeholders in support of on-going operational efficiency efforts
• Support and execute ad hoc tasks and projects as needed

Additional duties may include:

• Prepare and update policies and procedures;
• Cross-train and maintain knowledge on assigned back-up duties;
• Assist and back-up team members as needed;
• Maintain quality service standards set by the organization;

Support month end close processes to include:

• Prepare and post journal entries;
• Complete various general ledger account reconciliations;
• Support variance analysis;

Participate in AML/BSA compliance training as assigned. Adhere to credit union AML/BSA policy and procedures including CTR rules and form preparation, identify and refer suspicious activity to the Compliance Department, perform OFAC comparisons, and properly identify individuals in accordance with Branch Operations procedures.
Other Duties and Responsibilities
• Perform other duties as assigned.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk; sit; climb or balance; and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
The noise level in the work environment is usually moderate.
Minimum Qualifications (Education, Experience, Skills)

• Two years college level Accounting courses or equivalent experience
• Two years Accounts Payable processing experience required
• Experience using 10 key calculating and other keyboard equipment
• Demonstrated knowledge of basic math and accounting principles
• Basic computer skills in Excel and Word
• Good analytical and research skills
• Good organizational skills
• Good writing and communication skills
• Attention to detail
• Works independently
• Interpersonal skills
• Excel and Symitar experience highly preferred
• The ability to process a large volume of work within tight deadlines and with a high level of proficiency and accuracy