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Form of work
SalaryManage general accounting function, to include cash reconciliation, financial reporting, intercompany accounting, and balance sheet reconciliation.
- Prepare and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards. Review and analyze General Ledger accounts. Process accounts payable including posting of invoices into General Ledger, statement reconciliation, and issuing payments to vendors. Review & upload back-up information for AP Vouchers.
Reconcile expenses and monthly credit card statements and process invoices monthly. Generate and proof invoices for accuracy, and review invoices to ensure time is being billed to the correct client/matter and make necessary revisions.
- Review and verify accuracy of billing and supporting documentation as required. Research and respond to inquiries regarding billing issues and problems. Prepare client invoicing which includes checking for accuracy on labor rates/hours/mileage/lodging in Deltek & ECMS System. Accommodate various clients’ specific invoicing requirements which may include additional documentation for electronic filings, uploading documents to client’s portal, emailing invoices, combining/editing pdf files for invoice submissions, etc. Compile signed inspector timesheets for Turnpike & HOP jobs to send to clients as necessary.
Communicate with team members for obtaining: ECMS Mileage & Hours Log approvals from PennDOT; signed timesheets, signed expenses sheets, etc. Interact & communicate with accounting team regarding timesheet discrepancies or issues which affect the accounting department. Monitor and analyze accounting data and produce financial reports or statements periodically and on request. Compile data & prepare various Excel Spreadsheets for PA Turnpike Invoice Submissions. Compile submitted expense reports and MHL for billing. Monitor expiring rates in ECMS.
- Process payroll biweekly, from pay data reports generated by the system, computing wages, deductions, and retro-active payments. Verifies pay adjustments and changes made in payroll data. Works with payroll processing provider to ensure timely completion and filing of all payroll tax payments.
Establish and maintain accurate and organized files, receipts, records, etc. to document transactions. Perform other duties as needed, as well as contribute knowledge/ideas towards growth of company.
- Make recommendations for improvement to supervisor when necessary and assist on making improvements to processes or systems. Be open-minded to learning new software & procedures. Basic administrative duties. Working with outside parties such as insurance companies, vendors, clients and tax professionals is a regular part of the job.
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