Job Description
Grants and Contracts
- Primary responsibility for ensuring timely and accurate production of grant reports in accordance with grant provider requirements e.g. CDBG etc.
- Prepare monthly, quarterly, and/or annual invoices for reimbursement or reconciliation to the funder in a timely manner and ensures the invoice is correct and processed for payment.
- Reconcile and account for grant projects performed jointly with properties.
- Assist in preparation of budgets for the Grants and Contracts.
- Prepare grant close out reports.
- Coordinate with Grants Department personnel and other users of grant funds to provide historical and budget information and insight.
- Attend regular monthly meetings with Grant and other Department personnel to update and resolve reporting, reimbursement, or other issues.
- Prepare monthly summary of status of all grants including recognized/deferred revenue, billed/not billed receivables and other pertinent information.
- Prepare the SEFA and other schedules for the annual fiscal audit as well as support program/grant audits as they occur.
General Accounting
- Assist in the preparation and analysis of financial information in accordance with GAAP.
- Prepares journal entries as needed to record entries to appropriate general ledger accounts.
- Perform reconciliation of general ledger accounts as assigned.
- Assist in preparation of financial statements for special entities (PoF, SBIA, etc.).
- Lead and complete special projects as assigned.
- Cross train on other accounting department functions and maintain flexibility to take on new tasks as needs change.
- As directed, attend various department and corporate meetings.
- Attend appropriate seminars and other training sessions for the purpose of updating knowledge.
Skill & Knowledge Requirements
- Ability to analyze data and communicate results.
- Strong knowledge of Generally Accepted Accounting Principles (GAAP).
- Familiarity with non-profit and cost accounting.
- Familiarity with multiple entities & related parties.
- Intermediate or Advanced Excel.
- Ability to work effectively as a representative of PSHHC to government agencies and the general public.
- Excellent leadership and communication skills.
- Attention to detail and problem-solving skills.
- Excellent time management skills with the ability to multitask and prioritize workflow.
- Takes personal ownership over tasks and asks for help, when needed.
- Maintain confidentiality of all financial data.
Experience Requirements
- Minimum of three years of experience in a comparable environment including working with grants and contracts.
- Non-Profit accounting experience a plus, but not required.
- Experience in and general knowledge of, personal computers with a high level of proficiency using Excel, Word, Sage or equivalent accounting ERP Software.
Education Requirements
- Bachelor’s degree in business or accounting preferred. Commensurate experience in lieu of an advanced degree considered.
License/Certification Requirements
- CPA license preferred.
- Must possess a valid California driver's license, automobile liability insurance and have access to a reliable vehicle.