Address
Form of workSalary: $42,767.00 - $50,355.36 Annually
Location : Youngstown, OH
Job Type: Professional Administrative
Job Number: 202400040
Division: Academic Affairs
Department: Dean Cliffe College of CreativeArts
Opening Date: 03/05/2024
Bargaining Unit Status: Association of Professional Administrative Staff (APAS)
Salary Grade: E4
Full-time Equivalency: 1.0
Summary of Position
Provides academic advisement for undergraduate students and supports the delivery of academic advising in the assigned unit or college. Works with faculty and other staff to streamline the curriculum development process within Cliffe college. Ensures the accuracy of CCCAdegree requirements and content in the Course Catalog. Plans and coordinates college-level programing activities and registration for the CCCA Living Learning Community (LLC).
Position Information
Essential Functions and Responsibilities: Trains and mentors new advisors, support staff, interns, graduate assistants, and student employees. Supervises student employees; coordinates work schedules of student employees and graduate assistants.
Coordinates advisement, recruitment, career services, and retention activities; assesses, reports, and makes recommendations regarding advisement and recruitment functions and activities.
Verifies and signs off on completion of degree requirements. Prepares various academic advising reports. Develops and coordinates advising training for departments, faculty, and/or advisors.
Develops student support programs and workshops for special student populations.
Serves as the unit's resource person and representative with the larger university community. Coordinates graduation activities and creates, updates, and processes graduation audits.
Understands nuances and varied interpretations of basic policies including exceptions and appeals; recommends the creation and/or interpretation of policies.
Establishes courses of action for self and others to ensure that work is completed efficiently; effectively organizes people and activities. Coordinates advisor meetings; reports on the operational status of the office.
Develops and revises informational materials and curriculum guides for students and departments.
Reviews applications for restricted majors; reports on and guides special populations.
Assists in the development of data collection and analysis for assessment purposes.
Advises and assists current and prospective students regarding interpretation of placement assessment, ascertainment of desired career and academic goals, development of an academic plan, establishment of program requirements related to academic objectives, and course scheduling and registration.
Assists in the resolution of individual academic issues and issues affecting degree progress and attainment of academic and career objectives.
Awareness of resources in support of diversity and inclusion; advises students on academic program changes and academic progress toward a degree; appropriate referral to students for related services.
Assists in the evaluation of transcripts; reviews and discusses evaluated transcripts for applicability of transfer credit to YSU; when appropriate, initiates credit evaluation process.
Interprets university and college policies and procedures, including student withdrawal, probation, suspension, dismissal and reinstatement procedures; stays current on applicable laws, policies and procedures (e.g. FERPA); consults with other advisors regarding interpretation of University policies.
Maintains student files, records and data in accordance with federal, state and university regulations.
Collaborates within the unit and across other colleges and divisions to support academic advising, orientation, recruiting, career service, and retention programs and activities.
Attends and successfully completes university-provided training and participates in appropriate external professional development activities.
Serves on various campus committees and/or represents the advising unit at various functions.
College Specific Responsibilities: Provides advising to students primarily in the Department of Art and University Theatre regarding academic, internship, career, and related matters.
Provide administrative support in the management of the upper-division admissions process and student teaching process for education students within CCCA.
Develops and coordinates college-level programing, recruitment activities, and other related activities for the CCCA LLC in collaboration with University Housing staff and Cliffe College Dean and chairs.
Meets with college leadership to keep abreast of curricular changes.
Responsible for working with CCCA department chairpersons and faculty to ensure accuracy of the course catalog, curriculum mapping and degree requirements through entering CIM submissions, tracking curriculum changes, and reviewing the course catalog, along with other applicable curriculum-related duties.
Communicates with students through mass email system and/or BlackBoard regarding announcements, curriculum information, and/or job and internship opportunities, etc.
Assists with recruitment-related events to include attendance at events, promotion of CCCA programs, and help with logistics.
Other Functions and Responsibilities: Utilizes excellent advising, communication, and public relations skills.
Interacts continually and effectively with students, parents, and the public.
Performs other related duties as assigned.
Equipment Operated: Computer and all other standard office equipment.
Work Schedule: Typically, Monday through Friday, some weekend or evening hours required.
Supervision Exercised: Supervision may be exercised over student employees.
Reports to: Dean, Cliffe College of Creative Arts
Qualifications and Competencies
Required Certifications, Training, and/or Licensures: None
Knowledge, Skills, and Abilities:
Skill in: advising; written and verbal communication; public relations.
Ability to: interact continually and effectively with students, parents, and the public; build positive relationships with faculty, staff, and departments.
Minimum Qualifications: A master's degree and at least three years of experience working full-time in academic advising or a related position.
Preferred Qualifications: Knowledge of related university academic policies and procedures. Demonstrated leadership ability.
At Youngstown State University we are committed to a comprehensive employee benefit program that helps our employees live healthy, feel secure, and maintain a work/life balance. YSU offers two options for medical plans, optional dental and vision insurance and life insurance. These plans are reviewed annually to maintain competitiveness while being cost effective. In addition, YSU offers tuition remission, 403(b) and 457 retirement planning options, as well as state pension programs and optional voluntary life insurance benefits.
Medical Mutual of Ohio Medical plans
Dental Benefits
Vision Benefits
Group Life Insurance (University Sponsored and Voluntary)
Group Long Term Disability (University Sponsored and Voluntary)
Flexible Spending Account
Health Savings Account
Tuition remission
Employee Assistance Program
Wellness Initiatives
Sick Leave
Vacation Accrual
Paid Holidays
State Retirement Programs
403b and 457b Voluntary Retirement Options
01
Do you at least a master's degree?
02
Do you have at least three years of experience working full-time in academic advising or a related position?
03
What is the highest level of education that you have attained?
04
Please describe your related experience.
Required Question
Location : Youngstown, OH
Job Type: Professional Administrative
Job Number: 202400040
Division: Academic Affairs
Department: Dean Cliffe College of CreativeArts
Opening Date: 03/05/2024
Bargaining Unit Status: Association of Professional Administrative Staff (APAS)
Salary Grade: E4
Full-time Equivalency: 1.0
Summary of Position
Provides academic advisement for undergraduate students and supports the delivery of academic advising in the assigned unit or college. Works with faculty and other staff to streamline the curriculum development process within Cliffe college. Ensures the accuracy of CCCAdegree requirements and content in the Course Catalog. Plans and coordinates college-level programing activities and registration for the CCCA Living Learning Community (LLC).
Position Information
Essential Functions and Responsibilities: Trains and mentors new advisors, support staff, interns, graduate assistants, and student employees. Supervises student employees; coordinates work schedules of student employees and graduate assistants.
Coordinates advisement, recruitment, career services, and retention activities; assesses, reports, and makes recommendations regarding advisement and recruitment functions and activities.
Verifies and signs off on completion of degree requirements. Prepares various academic advising reports. Develops and coordinates advising training for departments, faculty, and/or advisors.
Develops student support programs and workshops for special student populations.
Serves as the unit's resource person and representative with the larger university community. Coordinates graduation activities and creates, updates, and processes graduation audits.
Understands nuances and varied interpretations of basic policies including exceptions and appeals; recommends the creation and/or interpretation of policies.
Establishes courses of action for self and others to ensure that work is completed efficiently; effectively organizes people and activities. Coordinates advisor meetings; reports on the operational status of the office.
Develops and revises informational materials and curriculum guides for students and departments.
Reviews applications for restricted majors; reports on and guides special populations.
Assists in the development of data collection and analysis for assessment purposes.
Advises and assists current and prospective students regarding interpretation of placement assessment, ascertainment of desired career and academic goals, development of an academic plan, establishment of program requirements related to academic objectives, and course scheduling and registration.
Assists in the resolution of individual academic issues and issues affecting degree progress and attainment of academic and career objectives.
Awareness of resources in support of diversity and inclusion; advises students on academic program changes and academic progress toward a degree; appropriate referral to students for related services.
Assists in the evaluation of transcripts; reviews and discusses evaluated transcripts for applicability of transfer credit to YSU; when appropriate, initiates credit evaluation process.
Interprets university and college policies and procedures, including student withdrawal, probation, suspension, dismissal and reinstatement procedures; stays current on applicable laws, policies and procedures (e.g. FERPA); consults with other advisors regarding interpretation of University policies.
Maintains student files, records and data in accordance with federal, state and university regulations.
Collaborates within the unit and across other colleges and divisions to support academic advising, orientation, recruiting, career service, and retention programs and activities.
Attends and successfully completes university-provided training and participates in appropriate external professional development activities.
Serves on various campus committees and/or represents the advising unit at various functions.
College Specific Responsibilities: Provides advising to students primarily in the Department of Art and University Theatre regarding academic, internship, career, and related matters.
Provide administrative support in the management of the upper-division admissions process and student teaching process for education students within CCCA.
Develops and coordinates college-level programing, recruitment activities, and other related activities for the CCCA LLC in collaboration with University Housing staff and Cliffe College Dean and chairs.
Meets with college leadership to keep abreast of curricular changes.
Responsible for working with CCCA department chairpersons and faculty to ensure accuracy of the course catalog, curriculum mapping and degree requirements through entering CIM submissions, tracking curriculum changes, and reviewing the course catalog, along with other applicable curriculum-related duties.
Communicates with students through mass email system and/or BlackBoard regarding announcements, curriculum information, and/or job and internship opportunities, etc.
Assists with recruitment-related events to include attendance at events, promotion of CCCA programs, and help with logistics.
Other Functions and Responsibilities: Utilizes excellent advising, communication, and public relations skills.
Interacts continually and effectively with students, parents, and the public.
Performs other related duties as assigned.
Equipment Operated: Computer and all other standard office equipment.
Work Schedule: Typically, Monday through Friday, some weekend or evening hours required.
Supervision Exercised: Supervision may be exercised over student employees.
Reports to: Dean, Cliffe College of Creative Arts
Qualifications and Competencies
Required Certifications, Training, and/or Licensures: None
Knowledge, Skills, and Abilities:
Skill in: advising; written and verbal communication; public relations.
Ability to: interact continually and effectively with students, parents, and the public; build positive relationships with faculty, staff, and departments.
Minimum Qualifications: A master's degree and at least three years of experience working full-time in academic advising or a related position.
Preferred Qualifications: Knowledge of related university academic policies and procedures. Demonstrated leadership ability.
At Youngstown State University we are committed to a comprehensive employee benefit program that helps our employees live healthy, feel secure, and maintain a work/life balance. YSU offers two options for medical plans, optional dental and vision insurance and life insurance. These plans are reviewed annually to maintain competitiveness while being cost effective. In addition, YSU offers tuition remission, 403(b) and 457 retirement planning options, as well as state pension programs and optional voluntary life insurance benefits.
Medical Mutual of Ohio Medical plans
Dental Benefits
Vision Benefits
Group Life Insurance (University Sponsored and Voluntary)
Group Long Term Disability (University Sponsored and Voluntary)
Flexible Spending Account
Health Savings Account
Tuition remission
Employee Assistance Program
Wellness Initiatives
Sick Leave
Vacation Accrual
Paid Holidays
State Retirement Programs
403b and 457b Voluntary Retirement Options
01
Do you at least a master's degree?
- Yes
- No
02
Do you have at least three years of experience working full-time in academic advising or a related position?
- Yes
- No
03
What is the highest level of education that you have attained?
- Did not complete high school.
- High school diploma/GED or equivalent
- Some college
- Associate's degree
- Bachelor's degree
- Master's degree
- Doctoral degree
- Post doctoral degree
- Juris doctor degree
04
Please describe your related experience.
Required Question
