Secretary/Bookkeeper - High School - Level 3

REPORT TO: Administrators, Head Secretary JOB GOAL: To support the smooth and efficient operation of the schools main office in order to achieve the maximum positive impact on the education of children.PERFORMANCE RESPONSIBILITIES: 1.Maintains and monitors absence/substitute reporting softwareActs as designated approver on administrator's behalf, approving all absences for staffMakes substitute daily schedule. Arranges substitutes as needed for teachers.2.Manages and maintains financial recordsStudent Activity AccountPetty Cash funds. Responsible for following the proper disbursement/recording/reporting procedures.Check writingBank depositsTurnover sheetsProper handling of cash and checksClub reports3.Performs reception duties in a professional, courteous, and efficient manner. Admits, greets, and directs visitors.
Enforce visitor policy by monitoring entrance.Shares reception responsibilitiesAnswers phonesResponds to general public4.Maintains and monitors use of office equipment(Primary) Postage machineCopy machinePrintersSafe5.Compiles supplies and printed materials for opening and closing of schoolOrders all forms and supplies for administrative useOrganizes packets for distribution to teachers6.Maintains Lost Book Account. Keeps records currentBills for lost books and obligations. Collects funds at closing of school and summer book rentals.7.Maintains and monitors student and staff parking Faculty list/issue tagsStudent parkingOrganize fee collection processMaintain current recordProduce appropriate follow-through (issue tags, transfer and report funds to town)8.Supports Assistant Principal in the administration of MCASCreate proctoring schedules, classroom listsOrganize tests for distributionAssist with the collection and packaging of the tests9.Maintain legal posting bulletin board.Legal noticesInspection certificatesJob descriptions10.Organizes and process all books needing rebinding. 11.Provide support to other offices/staff when necessary.Covers Student Office if necessaryAssists other departments in projects as time permits12.Performs other duties and responsibilities reasonably related to his/her function.TERMS OF EMPLOYMENT: School Year plus 14 days position - 7.5 hours/day (7:00 a.m.

• 3:00 p.m.)SALARY RANGE: In accordance with the current Agreement between the Longmeadow Education Association (Unit D) and the Longmeadow School Committee.SUPERVISORY RESPONSIBILITIES: NONEThe following information is provided pursuant to ADA requirements.PHYSICAL DEMANDS: Physical demands are a way of describing the physical activities that a job requires.Strength: Light-lifting, 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds.Key: Occasionally (O)Up to 1/3 of the timeFrequently (F)From 1/3 to 2/3 of the timeConstantly (C)2/3 of the time or moreStanding: (F)Sitting: (O)Walking: (F)Lifting: (O)Reaching(F) Extending the hand(s) and arm(s) in any directionHandling(F) Seizing, holding, grasping, turning or otherwise work with hand(s)Fingering (F) Picking, pinching, or otherwise working with fingers primarilyTalking (F)Expressing or exchanging ideas by means of the spoken wordHearing (C)Perceiving the nature of sounds by the airNear Acuity(C)Clarity of vision at 20 inches or lessFar Acuity (C)Clarity of vision at 20 feet or moreColor Vision (F)Ability to identify and distinguish colorsField of Vision(C) Observing an area that can be seen up and down or right and left when eyes are fixed on a given point.WORK ENVIRONMENT: Environmental conditions are a means of describing the physical surroundings of a worker in a specific job. This position is performed in a school setting where the environmental conditions should have no effect on how the job is performed.Noise: Level 3 Moderate level of intensity.