WORKING TITLE
SCHOOL/DEPARTMENT
LOCATION
PAY GRADE
FLSA STATUS
ELIGIBILITY FOR EMPLOYMENT CONTRACT
WORK WEEK SCHEDULE
POSITION PURPOSE:
MINIMUM QUALIFICATIONS:
- Considerable knowledge of Microsoft Office, specifically, Microsoft Word, Excel, Power Point; Google Apps;
- Considerable knowledge of bookkeeping and accounting procedures;
- Effective time management skills;
- Excellent customer service skills;
- Excellent proofreading skills;
- Critical thinking and problem solving skills;
- Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
- Ability to work proactively and recommend more efficient methods of productivity within the office;
- Ability to work independently without close supervision;
- Ability to establish and maintain effective working relationships with school system staff, external agencies, parents, and the community.
EDUCATION, TRAINING, AND EXPERIENCE
- High school diploma or equivalent;
- Experience in a secretarial or related field.
CERTIFICATION AND LICENSE REQUIREMENTS
PREFERRED QUALIFICATIONS:
- Associates degree from a regionally accredited college or university;
- Secretarial experience in a public school setting;
- Experience in monitoring budget and payroll functions;
- Experience using Oracle business applications
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Performs secretarial duties and provides administrative support to the Director of Title I.
- Serves as the initial contact person for visitors and answers incoming phone calls to the office.
- Maintains departmental general ledger; creates and processes purchase order and direct pay requests; orders, receives, and distributes supplies for department staff; assisting with department meetings, inventories, conference, and daily travel, scheduling meeting location.
- Responds to inquiries and researches replies to questions posed by school system staff, parents, and the public.
- seeking information about Title I programs.
- Monitors and processes time records for department staff including leave requests and reports.
- Prepares and processes system-wide prior approval requests for teacher substitutes, out-of-district travel.
- Performs other related duties, as assigned.
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
DISCLAIMER:The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.