Secretary - Main Jail

POSITION SUMMARY:

Performs administrative office support within the Correctional Facility, including composition and the handling of confidential and security information.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Must always maintain confidentiality.
• Utilizes PC to print and generate various court and parole-related documents (booking sheets, court-ordered assessments, sentencing letters, work release letters, County Parole Applications, State Parole Summaries, etc.)
• Provides data entry for department by entering information and editing documents (Excel, OMSe, Kronos).
• Responsible for retrieval of information from various platforms and generation of reports.
• Provide assistance in maintaining, organizing, retrieving, entering, and submitting data on grants and provides reports on such.
• Verifies and manages payroll for contracted employees and inmates.
• Coordinates and schedules special visits as appropriate (MHU, RHU, etc.)
• Sorts and collates inmate request forms.
• Maintains a professional and courteous demeanor while interacting with all staff, inmates and public.
• Provides direct administrative support to Program Specialists, Case Managers, Captain of Security, Administrative Lieutenant, Hearing Officer and Supervisors.
• Schedules appointments and meetings.
• Assists in the compilation and composure of letters, reports, security bulletins, etc. as directed.
• Screens and refers phone calls.
• Maintains various files.
• Ability to work without direction.
• Ability to work effectively with the public and other agencies.
• Performs other duties and assignments as required.

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Any combination of experience and training that affords the applicant an opportunity to gain the above listed knowledge, skill and ability.

• High School diploma or equivalent.
• Proficient in the use of a computer. Must have knowledge of Microsoft Office Suite, specifically Excel, and a minimum keyboard skill of 45 wpm.
• Three years’ secretarial/administrative assistant experience required.
• Good verbal and written communication skills.
• Integrity, punctuality, and professionalism.

Job Details