Secretary Iii

Job Description

Clason Point Partners Inc (CPP) has an opening for a temporary Secretary III on a federal contract in Alexandria, VA to provide direct support to the government Leadership Team (Director and Principal Deputy Directors) on all mission efforts in support of the Office of the Director on a short-term basis.

Duties include

Calendar management, including the following:

• Making and accepting meetings;
• Balancing and clearing conflicts by coordinating with POC of the conflict;
• Weekly calendar review with Director and Deputy Director to discuss upcoming meetings/scheduling;
• Coordinating multiple schedules and meetings of various priorities;
• Creating Director’s daily calendar folders for all pertinent daily information (schedule, meetings, read-aheads, briefings, directions, parking, any other information necessary).

Completing special projects as well as routine SharePoint requests (included, but not limited to, updating newsletters, ensuring URLs are linked to appropriate SharePoint sites, updating home page banner, creating SharePoint sites, and adding/deleting content in SharePoint).

Scheduling weekly briefings to discuss changes to sites, assisting with parking permits, and provide any other information necessary.

Generating monthly Learning Management System (LMS) training reports.

Updating Supervisor's Toolkit site and attending monthly Supervisor Toolkit meeting.

Creating and managing TMT and CATMS accounts.

Ensuring that Director and PDDs have all necessary briefings, read-aheads, and other pertinent information and support required daily, and that all materials are created to meet leadership’s requirements; attend and support meetings as requested (taking meeting minutes).

Answering all phones and screen incoming calls appropriately (Director, Director’s conference line, PDDs, Special Assistant to Director – seven extra phone lines); routes incoming requests to the appropriate individuals.

Receiving any visitors for Director and PDDs, to include senior-level visitors and Distinguished Visitors.

Compiling Weekly Activity Report.

Providing travel support.

Coordinating Executive Visitor Space.

Educational Background and Experience

Associates or BS/BA preferred, but not required with comparable work experience.
Minimum one (1) year experience providing Administrative Support at the Executive Level.
Demonstrated ability to write and edit complex information in a clear and concise manner.
Demonstrated ability to provide quality customer support.

Skills & Knowledge

Excellent communication skills: preparation of briefings, editing correspondence, briefing slides, and memorandums.
Ability to multi-task in support of Executive(s).
Ability to establish relationships and contacts and interact diplomatically with high-level internal and external personnel.
Proficient with Microsoft Office Suite: Outlook, Word, Excel, Project, PowerPoint, and SharePoint
Demonstrated ability to write and edit complex information in a clear and concise manner.
Strong oral and written communication skills.
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Clason Point Partners Inc. "CPP" is a Diversified Services Government Contractor, focused on the delivery of standards-based, best of breed solutions and services for our customers. CPP provides a wide range of services including Program Management, Information Technology "IT" Support, IT Management, Health Informatics, Financial, Logistics, and Administrative Support Services.

CPP is committed to providing excellent service, quality products, and on-time delivery for all our customers. We achieve this by combining experienced personnel with structured project management methodologies, which emphasize metrics-based quality assurance to ensure continuous delivery of quality service.

CPP is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Job Type: Temporary

Pay: $26.03 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Secretarial: 3 years (Required)

Work Location: In person