Address
Form of workSalary: Depends on Qualifications
Location : Beaumont, TX
Job Type: Full Time
Job Number: 5168
Department:Water Utilities Department
Opening Date: 02/06/2024
Duties and Responsibilities
Essential Job Functions: Performs administrative/secretarial duties for Operations and Maintenance Manager with a wide range of complex and technical functions pertaining to the operations of Water Distribution/Sewer Maintenance. Enter work orders using City Works (work management software). Backup Dispatcher; dispatches field operations from work requests. Investigates open work order request and assists in prioritizing. Establishes and maintains files; receives visitors; answers telephone inquiries; takes messages and/or transfers calls as appropriate;
Other Job Functions: Performs other duties as required. Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.
Working Conditions
Works inside in a normal office environment. Is subject to constant noise of voices, telephones and machines. May be exposed to dust mites, spiders and chemical fumes. Must be able to sit for long periods of time. Must be able to work Monday thru Friday 8:00 a.m. to 5:00 p.m., and overtime as required.
Minimum Essential Qualifications
Knowledge: Thorough knowledge of secretarial practices and skills, modern office practices, procedures, and equipment; knowledge of proper business letter format, grammar, and punctuation, knowledge of microcomputers and word processing; knowledge of records preparation and maintenance.
Skills/Abilities: Ability to answer a multi-line phone; ability to maintain administrative, and general records and to prepare reports and answer questions from records; ability to compose correspondence on routine matters and to perform routine office management; skilled in the use of personal computers, printers, software, and other office equipment; ability to communicate effectively, ability to understand and follow complex oral and written instructions; must posses excellent inter/personal/public relations skills; ability to type; ability to use independent judgement in performing job duties; ability to maintain confidentiality in job assignments; ability to maintain effective working relationships with other employees and the public to deal with public relations problems courteously and tactfully.
Physical Requirements: Essential: Constantly sees and hears; frequently sits, uses calculator, performs data entry, files, operates PC; writes by hand, types, sorts, walks, stands; infrequently carries objects weighing up to 25 lbs., drags, pulls, and pushes objects weighing up to 25 lbs., lifts objects weighing up to 30 lbs., cleans, kneels, squats, and stoops.
Education/Experience: Graduation from high school or equivalent including or supplemented by courses in secretarial and general clerical work or two years experience in the secretarial field. Thorough knowledge of business English, spelling, grammar, arithmetic, and vocabulary required. Considerable experience in Data Entry/ Work Order software, Microsoft Office Suite, and AS-400 system preferred; experience with personnel, payroll, and accounting procedures preferred. Computer skills test and typing test required: must type 50 wpm preferred.
Other
Applicant selected for hire shall be subject to a background investigation and drug/alcohol screen test.
The City of Beaumont does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. To request a reasonable accommodation or other assistance contact a Human Resources representative at (409) 880-3777 or through RELAY Texas at 1-800-735-2989 or mail your request to P.O. Box 3827, Beaumont, Texas 77704. The City may consider all related education and/or experience in determining the applicant's minimum qualifications and starting salary.
All Full-Time Civilian employees have the option to receive medical, prescription, and dental insurance.
01
Did you receive a high school diploma or an equivalent including or supplemented by courses in secretarial and general clerical work or two years experience in the secretarial field?
02
Do you have considerable experience in Data Entry/ Work Order software, Microsoft Office Suite, and AS-400 system?
03
Do you have knowledge of business English, spelling, grammar, arithmetic, and vocabulary?
04
Can you type 50 wpm?
Required Question
Location : Beaumont, TX
Job Type: Full Time
Job Number: 5168
Department:Water Utilities Department
Opening Date: 02/06/2024
Duties and Responsibilities
Essential Job Functions: Performs administrative/secretarial duties for Operations and Maintenance Manager with a wide range of complex and technical functions pertaining to the operations of Water Distribution/Sewer Maintenance. Enter work orders using City Works (work management software). Backup Dispatcher; dispatches field operations from work requests. Investigates open work order request and assists in prioritizing. Establishes and maintains files; receives visitors; answers telephone inquiries; takes messages and/or transfers calls as appropriate;
Other Job Functions: Performs other duties as required. Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.
Working Conditions
Works inside in a normal office environment. Is subject to constant noise of voices, telephones and machines. May be exposed to dust mites, spiders and chemical fumes. Must be able to sit for long periods of time. Must be able to work Monday thru Friday 8:00 a.m. to 5:00 p.m., and overtime as required.
Minimum Essential Qualifications
Knowledge: Thorough knowledge of secretarial practices and skills, modern office practices, procedures, and equipment; knowledge of proper business letter format, grammar, and punctuation, knowledge of microcomputers and word processing; knowledge of records preparation and maintenance.
Skills/Abilities: Ability to answer a multi-line phone; ability to maintain administrative, and general records and to prepare reports and answer questions from records; ability to compose correspondence on routine matters and to perform routine office management; skilled in the use of personal computers, printers, software, and other office equipment; ability to communicate effectively, ability to understand and follow complex oral and written instructions; must posses excellent inter/personal/public relations skills; ability to type; ability to use independent judgement in performing job duties; ability to maintain confidentiality in job assignments; ability to maintain effective working relationships with other employees and the public to deal with public relations problems courteously and tactfully.
Physical Requirements: Essential: Constantly sees and hears; frequently sits, uses calculator, performs data entry, files, operates PC; writes by hand, types, sorts, walks, stands; infrequently carries objects weighing up to 25 lbs., drags, pulls, and pushes objects weighing up to 25 lbs., lifts objects weighing up to 30 lbs., cleans, kneels, squats, and stoops.
Education/Experience: Graduation from high school or equivalent including or supplemented by courses in secretarial and general clerical work or two years experience in the secretarial field. Thorough knowledge of business English, spelling, grammar, arithmetic, and vocabulary required. Considerable experience in Data Entry/ Work Order software, Microsoft Office Suite, and AS-400 system preferred; experience with personnel, payroll, and accounting procedures preferred. Computer skills test and typing test required: must type 50 wpm preferred.
Other
Applicant selected for hire shall be subject to a background investigation and drug/alcohol screen test.
The City of Beaumont does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. To request a reasonable accommodation or other assistance contact a Human Resources representative at (409) 880-3777 or through RELAY Texas at 1-800-735-2989 or mail your request to P.O. Box 3827, Beaumont, Texas 77704. The City may consider all related education and/or experience in determining the applicant's minimum qualifications and starting salary.
All Full-Time Civilian employees have the option to receive medical, prescription, and dental insurance.
01
Did you receive a high school diploma or an equivalent including or supplemented by courses in secretarial and general clerical work or two years experience in the secretarial field?
- Yes
- No
02
Do you have considerable experience in Data Entry/ Work Order software, Microsoft Office Suite, and AS-400 system?
- Yes
- No
03
Do you have knowledge of business English, spelling, grammar, arithmetic, and vocabulary?
- Yes
- No
04
Can you type 50 wpm?
- Yes
- No
Required Question
